Scheduling & Work Planning
Scheduling in WorkGuru
See what needs doing, when it needs doing, who’s needed and where the work needs to happen.
WorkGuru brings your job scheduling into one place, helping you plan upcoming jobs, organise staff and resources, manage workshop capacity and adjust the schedule when priorities change.
Overview
Keep Your Schedule Connected to the Work
Jobs move. Priorities change. People become unavailable. Materials arrive late.
Something urgent gets dropped into the middle of the week. Your schedule needs to move with it. WorkGuru gives your team a shared view of upcoming work, helping you plan jobs, allocate staff and resources, manage workshop capacity and keep track of what needs to happen next.
Instead of piecing the plan together across whiteboards, spreadsheets and conversations, scheduling stays connected to the jobs and tasks your team is actually working on.
How it works
How it works
01
Add the jobs and tasks
02
Work out when it needs to happen
03
See what’s coming up
04
Move things when the week changes
05
Keep the schedule tied to the job
What’s Inside
Everything in
Scheduling
One Schedule. The Right View for Every Role.
Different roles need different views of the schedule. WorkGuru brings project scheduling, production planning, workshop sheduling, staff allocation and task management together – so everyone can see the work that matters to them.
Scheduling for Fabrication, Manufacturing and Project-Based Businesses
WorkGuru scheduling is built for businesses where work needs to move through people, projects and physical resources.
Whether you’re planning fabrication jobs across workshop bays, allocating manufacturing work to your team, scheduling structural steel projects or managing engineering work, you can build a schedule around the way your business actually operates.
Fabrication
Plan fabrication jobs around people, work areas, materials, due dates and changing workshop priorities.
Fabrication SchedulingManufacturing
See upcoming work, available resources and competing production priorities in one system.
Manufacturing SchedulingStructural Steel
Coordinate fabrication jobs, workshop resources, teams and project dates as requirements change.
Structural Steel SchedulingEngineering
Plan project and workshop work across people, tasks, resources and delivery dates.
Engineering SchedulingDon’t see your industry? View more industries using WorkGuru →
connected features
Scheduling every moving part of the job.
Gantt Scheduling
Plan projects and tasks across a visual timeline so you can see what needs to happen and when.
Explore Gantt Scheduling →
Calendar Scheduling
Plan jobs and tasks around exact dates and times for a clearer day-to-day schedule.
Explore Calendar Scheduling →
Staff Scheduling
See who is doing what, spot unassigned work and reallocate tasks as availability changes.
Explore Staff Scheduling →
Work Areas
Schedule work around bays, machines and workshop areas where jobs need to happen.
Explore Work Areas →
Resource Scheduling
Plan work around the people and resources available so competing jobs are easier to manage.
Explore Resource Scheduling →
Workshop Scheduling
See what is happening across the workshop, what is coming next and where work needs to move.
Explore Workshop Scheduling →What you get out of it
What changes
See what’s coming.
Know what needs attention before it lands on the floor.
Spot clashes earlier.
See when too much work needs the same people or time.
Move things when priorities change.
The first plan doesn’t have to be the final plan.
Use the time you’ve actually got.
If one job isn’t ready, get something else moving.
Give the team a clearer picture.
People know what’s coming instead of relying on the morning conversation.
Spend less time re-planning from scratch.
When something changes, move the schedule instead of rebuilding it.
The reality
Why Your Workshop Needs a Schedule
Three jobs need the same person.
Job scheduling helps you spot competing staff requirements before all three jobs are ready to start.
Something urgent lands in the middle of the week.
Now you need to reschedule jobs and tasks without losing sight of the rest of the week’s work.
A job isn’t ready when you thought it would be.
Materials haven’t arrived. A drawing isn’t approved. Reschedule the job and keep the workshop plan moving.
The schedule looks fine until you ask the workshop.
Workshop scheduling gives you a clearer view of what’s actually planned across jobs, tasks, people and work areas.
A job gets moved, but not everyone knows.
A shared job schedule gives the team visibility over changing dates, tasks and priorities.
The whiteboard works.
Until the job schedule changes or someone needs to see the workshop plan without standing in front of it.
Built for businesses managing real jobs
“We’ve seen a drastic improvement in our resource management. It’s now much easier to ensure that every project component is accounted for, substantially decreasing our costs and improving profitability.”
Glen Carrigan
Owner · Border Fabrication
Fit
Will it work the way we do things?
“There’s no point scheduling because something always changes.”
That’s exactly why you need a job schedule that can change with the work. In WorkGuru, jobs and tasks can be rescheduled as dates, priorities and workloads change, helping your team keep the schedule current instead of working from an outdated plan.
“We’ve always used a whiteboard.”
Whiteboards can work when everyone is standing in front of them. Workshop scheduling software gives the wider team visibility over planned work, jobs and tasks — so people can see what’s happening without relying on a physical board being manually updated.
“We have too many rush jobs.”
Rush jobs don’t make scheduling useless — they make visibility more important. When urgent work needs to be added, WorkGuru helps you reschedule existing jobs and tasks so you can see what needs to move and keep the workshop plan up to date.
“Our jobs take different amounts of time.”
That’s normal. WorkGuru lets you schedule work around the dates and tasks of individual jobs rather than forcing every job into the same timeframe. This makes job and task scheduling useful for businesses where the size and duration of work varies from project to project.
“Some jobs aren’t ready when they’re booked in.”
Plans change. If a job isn’t ready to start, you can reschedule the work and adjust the plan rather than leaving an outdated booking in the schedule. That helps make room for jobs and tasks that are actually ready to move forward.
“Our workshop manager already knows the schedule.”
They probably do. But workshop scheduling gives everyone who needs that information greater visibility over planned work. Instead of the schedule living with one person, the team can see what work is coming up and how jobs and tasks are planned.
FAQs
Scheduling questions
Can I reschedule jobs when priorities or dates change?
Yes. WorkGuru lets you reschedule projects, production jobs and tasks as priorities or deadlines change. Using the Gantt schedule, you can drag and drop work to new dates or adjust start and finish dates, helping you keep your job schedule up to date when plans change.
Can WorkGuru schedule both jobs and individual tasks?
Yes. WorkGuru lets you schedule the overall project or production job as well as individual tasks within it. Each task can have its own start and finish dates, giving you more detailed control over when different stages of a job need to happen. Task scheduling is optional, so you can plan at the level of detail that suits your workflow.
Can I schedule work across different workshop areas?
Yes. WorkGuru’s Work Areas let you schedule jobs and tasks around the physical areas and resources in your workshop, such as fabrication bays, machines, paint booths, sheds or yards. You can see what work is scheduled in each area, identify potential bottlenecks and move work between areas as your workshop schedule changes
Can I schedule jobs and tasks around staff availability?
Yes. WorkGuru’s staff scheduling tools let you see which project and production tasks are assigned to each team member and plan work around staff availability and capacity. Tasks can be assigned, reassigned and rescheduled as workloads change, helping you spot where people are needed and where competing jobs may require the same resources.
Can I reschedule jobs and tasks when work is delayed?
If a job is delayed, you can reschedule the project or its individual tasks in WorkGuru rather than continuing to work around an outdated plan. In the Gantt schedule, projects and tasks can be moved or extended to update their start and finish dates, helping you adjust the wider job schedule as priorities and timelines change.
What’s the difference between job scheduling and project management?
No. Scheduling in WorkGuru helps you plan when project and production work needs to happen, while the project remains the underlying job record. The schedule displays the project and its scheduled tasks, and you can open the project behind the scheduled work when you need the full job information.
See what the next week looks like.
Bring us the jobs you’re trying to line up.