Feature
Know what you have – and where it went.
Keep stock levels, locations, purchases and job usage together so the shelf and the system tell the same story.
Overview
Stock should not become a surprise when someone needs it.
The system says you have five. The shelf says two. One is probably on a job. Another might be in the ute. Nobody is completely sure.
WorkGuru keeps the everyday stock movements visible: what came in, where it is, what went onto jobs, what was sold and what is starting to run low.
You do not need a giant warehouse system. You need stock information that is current enough to make the next decision.
What’s inside
Everything in Inventory & Stock Control
Stock Control
Keep receipts, usage, movements and adjustments current so the number on screen is useful when the job needs the part.
Product Management
Use the same product information across quoting, purchasing, stock, projects and sales instead of rebuilding it each time.
Stock Purchasing
See what stock needs buying, create the order and bring the received quantity back into the stock you have on hand.
Stock on Projects
Reduce the stock on hand and carry the material cost into the project instead of letting stocked items disappear into overhead.
Production Jobs
Run production work for the products you make ahead, then bring the finished quantity back into inventory when it is done.
Counter Sales / Stock Sales
Handle straightforward stock sales without building a project around every part that goes over the counter.
Stock Shortages & Par Levels
Set sensible stock levels for the items you rely on and make shortages visible while there is still time to buy more.
Serial Tracking
Track serialised products so you can look back and see which specific unit was received, sold, used or installed.
Batch Tracking
Track products by batch or lot so you can see which group came in, where it went and what is still on hand.
FIFO Tracking
Keep receipt order visible where stock rotation matters so older material does not sit untouched while newer stock gets used.
Stock Locations
Track quantities by location so “we have five” also tells you where those five actually are.
Stocktakes
Use stocktakes to check the physical shelf against the system and correct the differences before everyone stops trusting the number.
How it works
How it works
01
Set up the products
02
Set the locations
03
Bring stock in
04
Use it on jobs
05
Sell it when needed
06
Watch what is running low
07
Keep traceability where it matters
08
Check the real count
What you get out of it
What changes
Know what is actually on hand
Give the team a useful stock picture before they start looking.
Know where it is
See the location, not just the total.
Keep stock costs on jobs
Material used by a job should show up in that job.
Catch shortages earlier
See low stock before it turns into workshop downtime.
Keep traceability where you need it
Know which item or batch moved when that detail matters.
Make stocktakes less painful
Better day-to-day movements mean fewer big surprises at count time.
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Discovered their contract work wasn’t profitable.
We didn’t wanna pay 100 grand upfront for a program – but then we found WorkGuru.
Nick Mazzella, Administrator, Frontline Trays & Trailers
Fit
Will it work the way we do things?
“We do not need a warehouse system.”
You probably do not. The aim is useful stock control around the work you actually do.
“Most material is bought straight for jobs.”
That is fine. Keep direct buys on the project and use stock control for what you actually hold.
“Our stock moves too fast to be exact.”
It does not need false precision. It needs movements recorded consistently enough to stay useful.
“We only carry a small amount of stock.”
Then keep the process small too. Track the items that matter and leave the rest simple.
“We already do regular stocktakes.”
Keep doing them. Better daily control should make the stocktake a check, not a rescue mission.
By trade
Where this gets used
FAQs
Inventory & Stock Control questions
Can WorkGuru track stock across different locations?
Yes. Stock locations help show where quantities are held rather than giving you only one total.
Can stock be used against individual projects?
Yes. Recording stock against the job keeps inventory current and puts the material cost where it belongs.
Can we see when stock is getting low?
Low-stock and par-level management helps show which items need attention before they run out.
Can we track serial numbers or batches?
Yes. Serial and batch tracking can be used where the business needs item-level or batch-level traceability.
Can we sell stock without creating a project?
Yes. Counter or stock sales cover transactions where the business is selling product rather than running a job.
Do we still need stocktakes?
Yes. Stocktakes confirm the physical count and correct differences while daily tracking keeps those gaps smaller.
See how your stock would work in WorkGuru.
Show us what you keep on the shelf, what goes onto jobs and what regularly runs short. We will map it out with you.