CALENDAR SCHEDULING
Calendar Scheduling Software for Tasks & Staff
Some work doesn’t just need a due date. It needs a person, a day and a specific time. WorkGuru Calendar Scheduling lets you schedule project tasks against staff at specific times, giving you a detailed daily view of who’s doing what and when it’s happening
Overview
Schedule project tasks by date and time.
Assign project tasks to specific dates and times and allocate the staff responsible for completing them.
WorkGuru Calendar Scheduling displays scheduled tasks in a calendar view, showing when the work is planned and who is assigned to it. Set start and finish times, move tasks to different dates or times, and adjust the schedule as required.
How it runs
From Project Plan to Finished Job
01
Choose the Project
02
Find the Task
03
Allocate Your Staff
04
Set the Time
05
Adjust as Plans Change
The problem
Schedule tasks by date, time and staff member
Plan project work at specific times of the day.
Use Calendar Scheduling to set when a project task starts and finishes and who is allocated to it. View scheduled tasks across the calendar and move or resize them to change their scheduled date, time or duration.
What’s inside
Calendar scheduling features
01
Daily and weekly calendar views
View scheduled project tasks across the working day or week, including their scheduled start times and duration.
02
Staff allocation
See which staff members are allocated to each scheduled task and who is responsible for the work.
03
Start times and duration
Schedule project tasks for a specific start time and set how long the work is planned to take.
04
Drag-and-drop rescheduling
Move scheduled tasks to a different date or time when the schedule changes. Adjust the duration of the task directly from the calendar.
05
Pre-filled timesheets
Convert scheduled calendar events into pre-filled timesheets using the planned task, staff member, date and time when the scheduled work matches what was completed.
Capabilities
What it does
Capability
External calendar and mobile access
Subscribe to Calendar Scheduling through a standard RSS/CalDAV feed for use with compatible external calendar applications. Staff can also view their scheduled calendar work from the WorkGuru mobile app.
Capability
Schedule and reschedule with drag and drop
Drag project tasks onto the Calendar to assign a scheduled date and time. Move existing calendar events to change when the work is scheduled, without editing the project task separately.
Capability
Create pre-filled timesheets from Calendar events
Convert a scheduled Calendar event into a pre-filled timesheet using the event’s scheduled details. Review the timesheet and update it if the actual time worked differs from the schedule.
Calendar scheduling is part of
the bigger job.
Gantt Scheduling
Plan project and production work across days and weeks before getting into specific times.
Explore Gantt Scheduling →Staff Scheduling
See work allocated across your people and adjust who’s responsible.
Explore Staff Scheduling →Project Management
Keep the tasks you’re scheduling connected to the project they belong to.
Explore Project Management →Task Management
Break jobs into individual pieces of work that can be scheduled.
Explore Task Management →Timesheets
Turn scheduled Calendar events into actual recorded time when work goes to plan.
Explore Timesheets →Work Areas
Organise jobs around the bays, machines and physical work areas where the work happens.
Explore Work Areas →day to day
Using Calendar Scheduling day to day
Use Calendar Scheduling when project work needs to be assigned to specific staff and scheduled for a specific date and time.
Schedule an installation
Schedule the installation task for the required date and arrival time, then allocate the staff members attending the job.
Schedule a site measure
Add the project task to the Calendar at the booked date and time and allocate the staff member attending the appointment.
Schedule a crew
Allocate the same Calendar task to multiple staff members when more than one person is required to complete the scheduled work.
Built for
Calendar scheduling for Fabrication, Manufacturing and Project-Base Businesses
Fabrication
Plan fabrication jobs, workshop tasks and team workloads across days and specific times as priorities change.
Fabrication Calendar SchedulingManufacturing
Schedule production work around people, deadlines and daily priorities with a clear calendar view of upcoming jobs and tasks.
Manufacturing Calendar SchedulingStructural Steel
Coordinate fabrication tasks, workshop work and project dates so teams know what is scheduled and when work needs to happen.
Structural Steel Calendar SchedulingEngineering
Plan engineering tasks, project work and staff schedules around exact dates, deadlines and changing delivery requirements.
Engineering Calendar SchedulingDon’t see your industry? View more industries using WorkGuru →
FAQs
Common questions & Objections
“We don’t need every task scheduled to the hour.”
You don’t have to use the same scheduling method for every type of work. WorkGuru’s Gantt Scheduling is designed for planning work by day, while Calendar Scheduling provides more detailed time-based scheduling.
“Our schedule changes constantly.”
That’s why Calendar Scheduling should be treated as a working schedule rather than a static plan. Tasks can be placed onto the calendar and scheduled events managed as your working day changes.
“Can staff see their schedule outside the office?”
Staff can view their Calendar schedule through WorkGuru’s mobile application, and Calendar schedules can also be subscribed to through compatible external calendar applications.
FAQs
Calendar Scheduling FAQs
What is calendar scheduling software?
Calendar scheduling software helps businesses plan work against specific dates and times. WorkGuru Calendar Scheduling lets you select project tasks, allocate them to staff and schedule them at specific times during the working day.
Can WorkGuru schedule tasks to specific times?
Yes. WorkGuru Calendar Scheduling is designed for tasks that need a specific start time and duration rather than only a scheduled day.
Can I allocate staff to scheduled tasks?
Yes. Tasks can be allocated to individual staff members or multiple staff members through Calendar Scheduling.
Can WorkGuru schedule site visits and installations?
Calendar Scheduling can schedule project tasks against staff at specific times, making it suitable for workflows such as site visits and installation tasks where the timing matters. That’s an application of the documented specific-time scheduling capability rather than a separate dedicated “site visit” feature.
Can staff see their WorkGuru schedule on mobile?
Yes. WorkGuru’s mobile application allows users to view their schedule when Calendar Scheduling is being used for staff and tasks.
Can I connect WorkGuru Calendar Scheduling to another calendar?
WorkGuru supports subscribing to a staff member’s Calendar schedule using an RSS/CalDAV-compatible calendar application.
Can scheduled work become a timesheet?
Yes. If the scheduled time matches the actual time taken to complete the task, the Calendar event can be converted into a timesheet pre-filled with its scheduled details.
What’s the difference between Gantt and Calendar Scheduling?
Gantt Scheduling provides a daily view of project and production-job tasks. Calendar Scheduling provides more detailed scheduling by assigning tasks and staff to specific times during the day.
See it on your own jobs.
A short closing line tied to this feature.