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WorkGuru | Features

ONE SOFTWARE.
DESIGNED FOR ALL YOUR JOB COSTING NEEDS

WorkGuru has all the features you need to run your business in one place. From timesheets and stock control, to quoting, invoices and CRM, we’ve got you covered.
WorkGuru | Features
5 Star Xero 
App Store Rating
WORKGURU INTEGRATES WITH SYSTEMS YOU ALREADY USE

MAKE MONEY ON
EVERY JOB.

Access all the tools you need to run your business and get control of your projects, stock, quotes and invoicing.

WorkGuru’s job costing software provides the support Aussie businesses need to make the right decisions, and make money on every job.
HOW? TOTAL CONTROL OF YOUR BUSINESS.
Stock
Quotes
Inventory
WorkGuru | Features

WHICH FEATURE WILL SAVE YOUR COMPANY $1000's

Job Costing
Accurate Job Costing means that you know exactly what your profit is on every job, and how it happened. With WorkGuru’s complete job costing tool-kit, you can stay on top of every job, and improve your bottom line
Timesheets
Time is money, and the only way to keep track of it, is by using timesheets to see what’s going on in your business.
Stock Control
Your stock control is the lifeblood of your business. WorkGuru’s powerful stock control features keep a handle on what you’ve got where, and how much it cost.
Purchasing
Purchasing is a big part of business, and staying on top of your purchase orders and supplier invoices is key to maintaining profitability and good cash flow. WorkGuru’s simple, but powerful purchasing platform allows your to take control of your purchase orders, and your financial destiny!
Quoting
Get your sales process started on the right foot, by generating a detailed formal quote for your clients.
Invoicing
Invoicing your customers is the lifeblood of any business, as without money, everything stops. Invoicing should be fast, intuitive and enjoyable rather than being a chore that you dread.
Asset Maintenance
If you build or service equipment, whether it is your own or your clients, WorkGuru let’s you keep track of everything you’ve ever done on a piece of Plant.
Internal Manufacturing
Sometimes you need to make things for yourself to put into stock. Whether you’re selling them to clients or using them on other projects that you’re working on, we’ve got you covered.
Forms
Keep SWMS or JSA or any signed document with your project record. WorkGuru Forms is a versatile tool that helps you quickly create and keep important project records.
Customer Relationship Management
Without customers, you don’t have a business. WorkGuru let’s you track everything from your notes on clients, through to your Leads, Quotes and Invoices in our powerful but simple platform.
Reporting
Over 40 Standard Reports, and a Custom Report Builder.
Document Management
Keeping your documents together on a job is crucial to know what’s happening.
See everything that goes into your jobs and know instantly if you’re making, or losing money on each and every one of them, in real-time!
Timesheets
Time is money, and tracking your staff timesheets against your jobs is critical to ensuring profitability. WorkGuru's timesheets are simple and effective at giving you the data you need to stay on track!
Purchasing
Whether you're purchasing goods for the job, or paying subcontractors for their work, WorkGuru's purchasing is powerful and simple to use. Once entered simply push your bills through to Xero to pay!
Stock Usage
When you're taking things from the shelves to use on a job, WorkGuru lets you track it in real-time to keep a handle on your job costing, and stock levels that remain available. Keep an eye on your stock, and save big $$$.
Financials
Job Financials are everything. Track your forecast versus actuals for Time, Materials, and Profit Margin to ensure that your jobs perform. If a job isn't performing how it should you need to be able to fix it and get it back on track!
WorkGuru | Features
WorkGuru gives you complete control over your staff timesheets, and visibility on all of your projects.
Accurately Costed Timesheets
As simple as it seems, different staff are going to cost you different amounts to do the same job. WorkGuru lets you track not only the time take to complete a task, but track the dollars it cost you based on the person who did it.
Real-time Entry
WorkGuru allows all you staff to enter their timesheets straight onto whatever project they are working on meaning no more double-entry, AND real-time reporting on staff productivity. From the field, the factory floor, or in the office, staying on top of timesheets is easy.
Forecast vs Actual
You know what it SHOULD take you to complete a job, but to be able to stay on top of your finances, it's important to know what it actually DID cost. WorkGuru makes comparing your forecast versus actuals easy, and intuitive on every single job that you do.
Invoice your Timesheets
If you're needing to just invoice for the timesheets you've done on a job, WorkGuru makes it easy. Turn your Work in Progress straight into an invoice, and attach the timesheets used to create it to give your clients peace of mind.
Stock Control Made Simple
Realtime SOH
Knowing what your stock on hand is at any given point in time is critical for making decisions for your business. WorkGuru's real-time stock usage entry, and powerful stock control features keeps you in charge, with information at your fingertips.
Stock Costing
In Stock Control, accurate inventory costing is one of the most important things. WorkGuru uses a first-in-first-out algorithm for analysing your stock costs to ensure you know how much a project or piece of inventory really cost you.
Forecast Shortages
Running out of stock that you need to finish a job is always a pain! WorkGuru gives you powerful tools to look at your projects in progress, and raise Purchase Orders for the stock that's missing, but required to finish them.
Order to Par Levels
Maintaining a base level of stock is crucial, particularly if your purchase orders can take a long time to arrive. By using WorkGuru's Par Levels and purchasing to replenish them, you'll never run out of stock.
See your incoming and approved purchase orders at a glance, to ensure that you know how much you’ve ordered, and what it’s going to cost you.
Project Purchasing
Purchasing on your projects can be a large element of your costs, and it's important to stay on top of it. Whether you're buying stock for a job, or paying for subcontractors, WorkGuru makes it powerfully simple.
Stock Purchase Orders
When you're raising a purchase order for stock to go on the shelves, it's important to know what you've got, and how much it cost you. With our stock Purchase Orders you can maintain your levels and costing quickly and easily.
Shortage Forecasts
Running out of stock that you need to finish a job is always a pain! WorkGuru gives you powerful tools to look at your projects in progress, and raise Purchase Orders for the stock that's missing, but required to finish them.
Order to Par Levels
Maintaining a base level of stock is crucial, particularly if your purchase orders can take a long time to arrive. By using WorkGuru's Par Levels and purchasing to replenish them, you'll never run out of stock.
WorkGuru lets you forecast your costs and your margins as you go, to make sure you’re never in the red before you start!
Forecasts Costs
Understand your time & stock costs as you build your quotes. Make sure that your quoting at the right rates to make money on every job.
See Your Margins
You and your team can see the profit margin on each quote without a calculator handy. Keep track of your profits before you hit send.
Create Templates
If you have projects that work on all the time, you can template your quotes to speed up quoting and keep consistent pricing.
WorkGuru | Features
Make your invoices represent your brand with our custom Document Templates. You can not only use your own logos and branding, you can control what the customers sees, and how!
Percentage Invoices
Getting an invoice out the door for 10, 50, or even 100% of a project is super fast with WorkGuru's percentage invoicing. Simply tell us what percentage you'd like to invoice your customer, and away you go!
Work in Progress Invoicing
When you want to invoice a customer for work you've done, but haven't invoiced them for, it shouldn't involve you doing the calculations! WorkGuru's WIP Invoicing handles all the heavy lifting for you to make it a breeze!
Milestone Invoicing
If you're invoicing a customer based on completion of Tasks or stages on a project, we can help! Simply mark the task as complete, and tell WorkGuru to invoice completed, and Bob's your invoice!
Custom Invoicing
Do you need invoicing power that isn't covered by the other three options? Too easy! WorkGuru lets you invoice a percentage, an amount, or a quantity of every line item in your project, to make sure that you're always in complete control!
Track every hour, every part, every service, and who did it to keep your compliance 100% up to date!
Easy to Search
WorkGuru's asset management features are easy to search so you can find the historic records your after easily and quickly. Search for name, custom fields and many other identifiers.
Custom Fields
Your business is unique and so is the information you need to keep. WorkGuru lets you add custom fields to your assets to track the information that you need.
Link to projects
WorkGuru lets you assign a project to an asset, so its easy to understand the work done on that piece of plant, who did it and when work was completed, or due to be completed.
Detailed records
Keep files, documents, notes, projects, quotes and more, linked to your asset records. With all the information in one place, understand your assets history becomes much easier.
WorkGuru's Internal Manufacturing Tools Make Life Easy
Transfer to Stock
Internal manufacturing tools make it easy to create stock items in house. It's easy to track the work and transfer your new resources straight to your stock to be used on new projects.
Familiar Tools
WorkGuru's production job tools are built with the same framework as our standard project jobs. It means your team can record their time and costs easily, without needing to learn a new system from scratch.
Cost Tracking
WorkGuru will stock adjust your output with the unit cost determined by the actual costs recorded. So, when products are used on projects you know you're taking your real costs into account.
WorkGuru Forms Give you Compliance at the Drop of a Hat
Permanent Signed Records
Without leaving the platform, staff members can now fill in and sign forms that are automatically attached to the project and time-stamped as a PDF document.
Easy to Create Templates
Adding forms is quick & simple! Create as many fields as you need with text, date, picture, numbers, and signature fields to choose from. Once created, it used again and again!
Export & Send
All completed forms save as a PDF so you can easily print, download or email the file. Whatever way you need to use it, you'll always be easy to find the completed form on your project record in WorkGuru.
Timesheet Sign-off
Get immediate approval on time spent on a project. Your supervisors on shift can confirm the hours worked in a matter of seconds and leave a permanent, timestamped record.
Get What YOU Need from WorkGuru's CRM
Sales & CRM Tools
Track every lead, contact and quote and know how much you stand to win with powerful sales reporting tools. WorkGuru gives you the tools to make CRM easy.
Lead Tracking
View all your active leads and manage your wins, losses and every stage before. View the lead owner, name and more information with easily searchable records.
Track Quotes
Track the quotes sent and won against your client records. Generating detailed quotes quickly and keep them as part of your client history.
Historic Data
Keep track of all quotes, projects, assets and notes created for your clients in one place. Information is easy to save and easy to find again when you need it.
WorkGuru | Features
Everything you ever needed to know about your business is available at your fingertips.
Dashboards
Tracking projects can be hard, but WorkGuru gives you the tools to understand projects in seconds. Dashboards let you check your progress, profits and time taken at a glance.
Lead Tracking
View all your active leads and manage your wins, losses and every stage before. View the lead owner, name and more information with easily searchable records to help win new work.
Custom Reports
WorkGuru not only has over 40 reports ready to go, but lets you build your own reports to track the things that matter most to your business. Build, save & reuse new report templates.
Custom Fields
Your business is unique and so is the information you need to keep. WorkGuru lets you add custom fields to your important records to track the information that matters to you.
Managing your documents, and keeping track of your paper trail is made easier with WorkGuru.
Easy to Search
WorkGuru keeps all your notes, files and emails in easy to find and intuitive places. Save documents against projects, clients, assets and more.
Email Tracking
WorkGuru makes email tracking easy by simply letting you forward emails to a project to keep a permanent record.
Templates
From quotes to invoicing, project briefs to purchase orders, upload templates to create the documents you need using WorkGuru records.
Forms
WorkGuru Forms let you answer a few questions, and quickly generate a time-stamped PDF to keep a record of job activities.
WorkGuru | Features
Here's How...
BUSINESS OWNERS LIKE YOU IMPROVED THEIR JOB COSTING

"When equipment is returned to us, we can quickly update the hours of operation for that equipment. It means that we can understand the history of that asset, and it helps us keep it in the best condition for the job."

Craig
Craven Industries
How much are “free” project management systems costing your business? Find out with our free job management ROI calculator.
USE THE FREE CALCULATOR
NEED TO KNOW MORE ABOUT JOB COSTING?

Check out our blog on “What you can learn from past projects” to ensure you’re not just doing proper job costing, but that you’re learning from your own history

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