Job Costing & Finance
Get the finished job onto an invoice.
Keep the hours, purchases, changes and job detail together so accounts is not rebuilding the work after everyone has moved on.
Overview
The job should not have to be finished twice.
The workshop says it is done. The customer has the work. Then the office starts asking what actually needs to be billed.
Were all the hours entered? Did we buy anything extra? Was there a variation? Is there something still outstanding?
Keeping that information with the job makes the handover into invoicing much simpler.
What’s inside
What you get
01
Project invoicing
Raise billing around the job that was delivered.
02
Job detail
Keep the supporting work information close to the invoice process.
03
Variations
See the extra work that may need billing.
04
Timesheet connection
Use current job time when confirming what was delivered.
05
Purchase visibility
See supplier spend connected to the project.
06
Accounting integration
Keep the financial system and operational job process connected where configured.
The reality
Why you need it
The job is done but accounts does not know.
Billing waits until someone notices or asks for an update.
Timesheets are still missing.
The team has moved on and the office is chasing last week’s hours.
Extra work lives in somebody’s memory.
The invoice can only include what the business remembers to bill.
Purchases keep arriving after completion.
Nobody is completely sure whether the cost picture is finished.
The customer asks for backup.
Now someone is hunting through emails, photos and notes to explain the charge.
Completed jobs sit unbilled.
The labour and material are already spent while the cash is still waiting on admin.
How it works
How it works
01
Run the job
02
Record the time
03
Keep the purchases
04
Capture changes
05
Finish the work
06
Check the commercial detail
07
Raise the invoice
08
Send it to finance
Capabilities
What it does
Capability
Project invoicing
Raise billing around the job that was delivered.
Capability
Job detail
Keep the supporting work information close to the invoice process.
Capability
Variations
See the extra work that may need billing.
Timesheet connection
Use current job time when confirming what was delivered.
Purchase visibility
See supplier spend connected to the project.
Accounting integration
Keep the financial system and operational job process connected where configured.
Day to day
What does that actually look like?
A repair is finished Friday afternoon.
The office can see the job detail without waiting for Monday’s debrief.
There was an extra six hours and another part.
Keep the change visible instead of hoping somebody remembers it at billing time.
The customer questions the invoice.
Go back to the job information instead of rebuilding the story from separate inboxes.
A project manager is away.
The billing trail should not disappear with them.
The accounting team uses another system.
Keep using it. WorkGuru helps get the operational information ready first.
What you get out of it
What changes
Invoice sooner after completion
Reduce the gap between work finished and billing started.
Miss fewer extras
Keep changed work visible until it is dealt with commercially.
Give accounts a cleaner handover
Use current job information instead of another manual summary.
Answer customer questions faster
Keep useful project detail around the bill.
Stop completed work sitting around
Make finished jobs easier to identify and process.
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Discovered their contract work wasn’t profitable.
We didn’t wanna pay 100 grand upfront for a program – but then we found WorkGuru.
Nick Mazzella, Administrator, Frontline Trays & Trailers
Fit
Will it work the way we do things?
“Our accounting software already does invoices.”
Keep it. The useful part is getting the operational job information ready before the invoice reaches finance.
“We invoice fixed-price jobs anyway.”
You still need to know the job is complete and whether any extra work needs to be included.
“Supplier invoices arrive later.”
That happens. Current project purchasing gives you a better view before every supplier bill has landed.
“The project manager tells accounts what to bill.”
That can work. A current job makes the handover less dependent on one person’s memory.
“We only send invoices once a week.”
That is fine. The point is having the finished jobs and billing detail ready when that run happens.
By trade
Where this gets used
Works with
Connected features
Project Management
Know when the work is actually complete.
Timesheets
Keep job hours ready for the commercial review.
Variations
Keep extra work from disappearing before billing.
Purchasing Against Projects
See supplier costs around the finished work.
Job Costing
Review the result before closing the job.
Payments
Keep the next step visible after the invoice is sent.
FAQs
Invoicing questions
How can job management software help us invoice faster?
It keeps the job information together so the office spends less time chasing hours, purchases and changes after completion.
Do all timesheets need to be complete before invoicing?
That depends on your billing process, but current job time makes it easier to confirm what was delivered.
How do variations affect the final customer invoice?
Keeping additional work with the project makes it easier to see what may need to be included in billing.
Can project purchases be checked before invoicing a job?
Yes. Project purchasing gives the team a clearer view of supplier costs already connected to the work.
Does WorkGuru replace accounting software for invoicing?
No. WorkGuru handles the operational job information and works alongside your accounting or financial system.
Why do completed jobs sometimes stay unbilled?
Often the work is finished first while missing hours, purchases, approvals or extras still hold the invoice up.
Stop rebuilding the job at invoice time.
Show us how a finished job reaches accounts today and we will show you how to keep the billing trail with the work.