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Software comparison

WorkGuru vs Buildxact

Compare WorkGuru and Buildxact: platform scope, detailed features, adjacent strengths, pricing, implementation, migration and the businesses each suits best.

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At a glance

The short version

Evaluation WorkGuru Buildxact
Platform type An industrial operations platform covering CRM, quoting, scheduling, purchasing, stock, timesheets and job costing, with the general ledger left to your accounting system. A residential construction estimating and job-management platform covering leads, digital takeoffs, estimating, quoting, scheduling, purchasing, project cost tracking, client communication, timesheets and invoicing, with Blu adding construction-focused AI.
Best fit Fabrication, engineering, manufacturing and project or workshop businesses where labour, materials, purchasing and operational control have a major impact on job margin. Residential builders, renovators and construction contractors where takeoffs, estimating, supplier pricing, construction schedules, client selections and project cost control are central to the workflow.
Pricing model A platform fee including the first 10 team members, with additional per-user pricing and optional modules that can be added as needed. Buildxact currently publishes Foundation, Pro and Master plans with unlimited users. Monthly AU pricing is $199, $399 and $599 respectively, with a 15% discount for annual plans and optional Blu AI add-ons on some tiers.
Implementation DIY, WorkGuru-assisted or partner-led implementation, depending on the complexity of the rollout. Primarily self-service SaaS with a 14-day trial, training and support included in the subscription, plus webinars, tutorials and one-to-one consultation for businesses that want help setting up.
Strongest when The business needs one operational workflow across enquiries, quoting, projects, workshop planning, purchasing, stock, labour, job costing, compliance and automation without replacing its finance system. The business needs construction takeoffs and estimating connected directly to supplier pricing, RFQs, schedules, subcontractors, client selections, variations, purchasing and residential project cost control.

Platform purpose and scope

What each platform is for

WorkGuru

WorkGuru runs the operational work between winning a job and knowing what it made. Quote it, schedule it, buy for it, allocate stock, capture labour and materials, manage changes, and track job costs as the work happens. It is deliberately not an accounting or payroll system — those connect to it.

Buildxact

Buildxact starts early in the residential construction workflow with digital plan takeoffs, estimating, supplier pricing and quoting, then carries that information into schedules, tasks, purchase orders, variations, timesheets, project cost tracking, invoicing and client communication. Blu adds AI tools specifically around takeoffs and estimating.

Best-fit use cases

  • Residential builders and renovators where takeoffs, estimating and quoting are major parts of the workflow
  • Construction businesses coordinating subcontractors, schedules, RFQs, supplier pricing, purchase orders and progress billing
  • Builders wanting a client-facing portal for project communication, selections, documents, approvals and variations

Industries and typical customers

WorkGuru is focused on fabrication, engineering, custom manufacturing, structural steel, mining services, heavy repair and related industrial project/workshop businesses. Buildxact: Residential builders, renovators, carpenters, framers and construction trades.

Feature comparison

Every capability, side by side

Grouped the way the work actually runs. The framework is ours, so read the rows where WorkGuru is partial or not competing first — they will tell you more than the ones where we both say yes.

About this comparison. WorkGuru prepared it. Every verdict below is numbered to the source it came from, and we record only what a vendor publishes — “not found” means we could not find it in their public material on the date shown, not that the product cannot do it.

Software changes constantly. If we have got something wrong about Buildxact, tell us and we will correct it.

Last reviewed: 21 August 2026

  • Yes published or native
  • Partial a materially different workflow or scope
  • Integration available through an integration
  • Beta not shipped yet
  • No documented as not supported
  • Not found not in the vendor’s published product information at the date checked
Capability WorkGuru Buildxact
Sales & CRM
Client ManagementYes1Yes2
Contact ManagementYes1Yes37
Webforms (website lead capture)Yes1Partial3
Lead ManagementYes1Yes2
Sales PipelineYes1Yes2
Quoting & EstimatingYes1Yes4
Quote TemplatesYes1Yes4
Quote ManagementYes1Yes4
Client Follow-UpYes1Yes13, 54
AI Client, Lead & Quote Follow-UpYes1Not found5
AI TakeoffsBeta1Yes5
Projects & Jobs
Project ManagementYes6Yes7
Project TemplatesYes6Yes7, 47
Project Kanban BoardsYes6Not found7, 8
Task ManagementYes6Yes7, 8
Task Kanban BoardsYes6Not found8
Gantt ChartYes6Yes8
Project ChatYes6Partial9, 14
Project DocumentsYes6Yes7, 9
VariationsYes6Yes7, 31
TimesheetsYes6Yes52
Recurring / repeat scheduled jobsYes10Not found8, 17
Scheduling & Work Planning
Work Areas (bays, machines, departments etc.)Yes11Not found8, 47
Resource SchedulingYes11Yes8
Task SchedulingYes11Yes8
ToDo List Scheduling & ManagementYes11Yes13
Schedule ChangesYes11Yes8
Mobile AppYesYes14
Kiosk AppYesIntegration
Purchasing & Procurement
Purchase OrdersYes18Yes19
Supplier ManagementYes18Yes37, 56
Purchasing Against ProjectsYes18Yes19, 53
RFQs / Supplier QuotesBeta18Yes20, 53
Supplier Quote ComparisonBeta18Partial20, 21
Inventory & Stock Control
Stock ControlYes22Not found23, 49
Product ManagementYes22Partial23
Stock PurchasingYes22Partial19, 56
Stock on ProjectsYes22Not found23, 55
Production Jobs / Internal AssemblyYes22Not found17
Counter Sales / Stock SalesYes22Not found17, 49
Stock Shortages & Par LevelsYes22Not found23
Serial TrackingYes22Not found23
Batch TrackingYes22Not found23
FIFO TrackingYes22Not found23
Stock LocationsYes22Not found23
Multiple WarehousesYes22Not found23
StocktakesYes22Not found23
Bills of Materials (BOM)Yes25Partial24
Ecommerce channel managementIntegration26Not found17, 56
Point of SaleYes28Not found17, 49
Financial
Job CostingYes29Yes30, 55
InvoicingYes29Yes31
Progress InvoicingYes29Yes31
ReportingYes29Yes30
PaymentsYes29Yes30, 31
Online / Embedded Payment CollectionIntegration51Not found31, 49
General ledger & statutory reportingIntegration34Integration32
Multi-currency transactionsYesNot found32, 49
Compliance
FormsYes35Integration36
QualificationsYes35Yes37, 57
DocumentationYes35Yes9, 38
Asset RegisterYes35Not found17
Team, Security & Permissions
Team ManagementYes39Yes14, 40
Roles & PermissionsYes39Yes40
Payroll processingIntegration41Integration60
Award interpretationIntegration41Integration43
Employee recordsYes44Partial37, 40
HR onboarding & performanceIntegration45Not found17, 40
Automations & AI
WorkflowsYes46Partial13, 47
Workflow TemplatesYes46Partial47
Workflow BuilderYes46Not found13, 47
User-customisable Automations in SystemYes46Partial13, 47
Workflow Notifications & UpdatesYes46Yes13, 47

Every verdict above is numbered to the source it came from. Sources are listed at the <a href=”#sources”>foot of this page</a>.

Commercials

Pricing, rollout and what it really costs

WorkGuru pricing, implementation and ownership

Current WorkGuru AUD pricing: $350/month platform fee including the first 10 users; additional users $35/month; Inventory $300/month; Workflow Automations $200/month; Advanced Forms $150/month. DIY onboarding is free; guided onboarding and partner implementation are available for businesses that want more help. Re-confirm commercial pricing before publication.

Buildxact pricing

Buildxact publishes AU pricing of A$199/month Foundation, A$399/month Pro and A$599/month Master on monthly billing, with annual discounts and optional Blu AI add-ons. Pricing information was checked on 21 August 2026 and should be re-checked immediately before publication.

Implementation and time to value

Buildxact includes training and support in its subscription and positions setup as relatively low-friction; its platform is SaaS and mobile-friendly. WorkGuru can be implemented DIY, with WorkGuru-assisted onboarding, or through an implementation partner depending on the size and complexity of the business.

Total cost and complexity of ownership

Compare more than licence price: software subscription, implementation, data migration, integrations, training, support, internal administration and the cost of additional systems still required around the core platform. A cheaper licence can be more expensive if it leaves the business running critical workflows elsewhere; a broader ERP/MRP can be more expensive if the extra depth is not actually needed.

Switching

Moving from Buildxact to WorkGuru

Already using Buildxact? Scope migration around the information that still matters: customers and contacts, products, suppliers, open quotes, current jobs, WIP, documents and relevant job history. The exact import path depends on the export formats and APIs available from Buildxact. Historical data that does not need to stay live can remain archived. WorkGuru should confirm migration scope, timing and cost before a customer commits.

The verdict

The matrix is evidence. This is the buying advice.

Where Buildxact is stronger

  • Native digital construction takeoffs and construction-specific Blu AI estimating tools
  • Residential estimating workflows built around supplier pricing, RFQs, recipes and reusable project estimates
  • Residential client experience including Client Portal, digital signatures, selections and project communication
  • Construction schedules with Gantt views, dependencies, critical paths and subcontractor confirmations
  • Unlimited-user pricing across its current Foundation, Pro and Master base plans

Where WorkGuru is stronger

  • Workshop planning around Work Areas such as bays, machines, departments and other operational resources
  • Inventory control including stock locations, multiple warehouses, stocktakes, serial tracking, batch tracking and FIFO
  • Production and industrial project workflows designed around fabrication, engineering and custom manufacturing
  • Operational asset management and preventative maintenance within the same industrial operations platform
  • User-configurable workflow automation that extends beyond construction schedules and reminders

Choose Buildxact if…

Choose Buildxact if the business is primarily a residential builder, renovator or construction contractor and digital plan takeoffs, AI-assisted estimating, supplier pricing, RFQs, subcontractor schedules, client selections and residential project workflows are central to how work is won and delivered.

Choose WorkGuru if…

Choose WorkGuru if the business is primarily a fabrication, engineering, manufacturing or industrial project operation and needs CRM, quoting, projects, workshop Work Areas, purchasing, inventory, production, labour and job profitability connected in one operational layer while keeping its existing accounting system.

FAQs

Buildxact questions

Is Buildxact a direct WorkGuru competitor?

In some businesses, yes. The overlap depends on the operating model. This page is designed to show both the shared capability and where each platform is intentionally stronger.

Can we migrate from Buildxact to WorkGuru?

Yes, migration can be scoped as part of implementation. The exact data, timing and cost depend on the exports/APIs available from Buildxact and what history you want to retain.

Is WorkGuru cheaper?

Not necessarily in every scenario. Compare current licence pricing plus implementation, modules, integrations and the rest of the software stack. Buildxact pricing on this page is dated 21 August 2026.

Does WorkGuru do the setup?

It can. WorkGuru supports DIY setup, WorkGuru-assisted onboarding and partner implementation depending on complexity.

Where is Buildxact stronger than WorkGuru?

See the adjacent-strength section above. We deliberately include capabilities such as field service, MRP, warehousing, construction takeoffs or specialist steel workflows where the competing platform may be broader or deeper.

Method

How this comparison was prepared

This comparison was prepared by WorkGuru. Buildxact product claims are based on publicly available official product information checked on 21 August 2026. We use the same evaluation framework across every vendor and explicitly identify areas where the competing platform may be stronger.

Sources

Checked 3 Sep 2026. WorkGuru pages are linked. Buildxact claims use current Buildxact product, pricing and Help Centre material. Current pricing is taken from Buildxact’s AU pricing page; older references to legacy plan structures are not used for current commercial comparisons. Integration verdicts are used only where a specific relevant integration is publicly documented.

  1. WorkGuru WG CRM
  2. Buildxact Buildxact Lead Management — https://www.buildxact.com/au/features/construction-lead-management-software/
  3. Buildxact Buildxact Website Lead Capture API — https://help.buildxact.com/en/articles/8179792-can-i-capture-leads-for-buildxact-from-my-website
  4. Buildxact Buildxact Quotes & Reusable Quote Layouts — https://help.buildxact.com/en/articles/5101953-create-and-send-a-quote
  5. Buildxact Buildxact Blu AI Construction Assistant — https://www.buildxact.com/au/blu-ai-construction-assistant/
  6. WorkGuru WG Projects
  7. Buildxact Buildxact Construction & Project Management — https://www.buildxact.com/au/construction-management-software/
  8. Buildxact Buildxact Job Schedule — https://help.buildxact.com/en/articles/9488327-how-do-i-use-the-job-schedule-tool-in-buildxact
  9. Buildxact Buildxact Client Portal — https://help.buildxact.com/en/articles/3737361-how-do-i-use-the-buildxact-client-portal
  10. WorkGuru WorkGuru Project Templates
  11. WorkGuru WG Scheduling
  12. WorkGuru WorkGuru Resource Scheduling
  13. Buildxact Buildxact Reminders — https://help.buildxact.com/en/articles/12038977-how-do-i-use-buildxact-reminders
  14. Buildxact Buildxact Onsite Mobile App — https://www.buildxact.com/au/onsite/
  15. Buildxact Buildxact Onsite — Offline Availability — https://help.buildxact.com/en/articles/8077817-how-do-i-download-and-log-in-to-buildxact-onsite
  16. WorkGuru WorkGuru Asset Management
  17. Buildxact Buildxact Feature Overview — https://www.buildxact.com/au/features/
  18. WorkGuru WG Purchasing
  19. Buildxact Buildxact Purchase Orders — https://help.buildxact.com/en/articles/3038636-all-about-purchase-orders
  20. Buildxact Buildxact RFQs from Estimates — https://help.buildxact.com/en/articles/3038627-request-for-quote-rfq-from-estimates
  21. Buildxact Buildxact RFQ Reminders & Statuses — https://help.buildxact.com/en/articles/5743789-request-for-quotes-reminders-and-status-meanings-rfq
  22. WorkGuru WG Inventory
  23. Buildxact Buildxact Catalogues & Price Lists — https://help.buildxact.com/en/collections/1777492-catalogs-price-lists
  24. Buildxact Buildxact Recipes / Assemblies — https://help.buildxact.com/en/articles/2997432-creating-assemblies-recipes
  25. WorkGuru WorkGuru Production Jobs
  26. WorkGuru WorkGuru Shopify
  27. WorkGuru WorkGuru Stock Locations
  28. WorkGuru WorkGuru Counter Sales
  29. WorkGuru WG Financial
  30. Buildxact Buildxact Financial Tools & Job Costing — https://www.buildxact.com/au/features/builder-renovator/financial-tools/
  31. Buildxact Buildxact Invoicing — https://www.buildxact.com/au/features/construction-invoicing-software/
  32. Buildxact Buildxact Accounting Integrations — https://help.buildxact.com/en/articles/5471464-how-do-i-connect-my-accounting-software-to-buildxact
  33. Buildxact Buildxact Multiple Business Entities — https://help.buildxact.com/en/articles/3805622-can-you-use-buildxact-with-multiple-business-entities
  34. WorkGuru WorkGuru Xero
  35. WorkGuru WG Compliance
  36. Buildxact Buildxact HazardCo Integration — https://help.buildxact.com/en/articles/8060749-how-do-i-integrate-buildxact-with-hazardco
  37. Buildxact Buildxact Navigation — Contacts, Certificates, Insurance & Licences — https://help.buildxact.com/en/articles/5168138-understanding-the-buildxact-navigation-menu
  38. Buildxact Buildxact Site Diary / Daily Logs — https://help.buildxact.com/en/articles/7958195-how-do-i-use-the-daily-logs-site-diary-feature
  39. WorkGuru WG Team/Permissions
  40. Buildxact Buildxact User Access Controls — https://help.buildxact.com/en/articles/3038687-what-are-user-access-controls
  41. WorkGuru WorkGuru Tanda
  42. Buildxact Buildxact & Deputy — https://help.buildxact.com/en/articles/8515684-buildxact-and-deputy
  43. Buildxact Buildxact / Deputy Award Rates — https://help.buildxact.com/en/articles/3038698-can-award-rates-be-fed-from-deputy-into-buildxact
  44. WorkGuru WorkGuru Team Management
  45. WorkGuru WorkGuru Employment Hero
  46. WorkGuru WG Automations
  47. Buildxact Buildxact Construction Scheduling — https://www.buildxact.com/au/features/construction-scheduling-software/
  48. WorkGuru WorkGuru Pricing
  49. Buildxact Buildxact AU Pricing — https://www.buildxact.com/au/pricing/
  50. Buildxact Buildxact Training & Support — https://www.buildxact.com/au/support-overview/
  51. WorkGuru WorkGuru GuruPay
  52. Buildxact Buildxact Native Timesheets — https://help.buildxact.com/en/articles/11203262-how-do-i-use-buildxact-timesheets
  53. Buildxact Buildxact RFQs from Jobs — https://help.buildxact.com/en/articles/6776453-request-for-quote-rfq-from-jobs
  54. Buildxact Buildxact Lead & Quote Follow-Up — https://www.buildxact.com/au/general-contractor-software/
  55. Buildxact Buildxact Estimated, Committed & Actual Costs — https://help.buildxact.com/en/articles/3498349-how-does-buildxact-handle-estimated-committed-and-actual-costs
  56. Buildxact Buildxact Supplier Connection — https://www.buildxact.com/au/features/builder-renovator/supplier-connection/
  57. Buildxact Buildxact Onsite Credentials, Licences & Certificates — https://help.buildxact.com/en/articles/8359970-how-do-i-get-started-and-create-my-profile-on-buildxact-onsite
  58. Buildxact Buildxact Customer Communication — https://www.buildxact.com/au/features/customer-communication-software/
  59. Buildxact Buildxact Platform Overview — https://www.buildxact.com/au/
  60. Buildxact Buildxact Timesheet Sync to Xero AU Payroll — https://help.buildxact.com/en/articles/14626114-timesheet-sync-to-xero-au-payroll

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