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Software comparison

WorkGuru vs Unleashed

Compare WorkGuru with Unleashed when the choice is between inventory-led operations and a connected project, workshop and job-profitability platform.

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At a glance

The short version

EvaluationWorkGuruUnleashed
Platform typeA mature industrial operations platform covering quoting, scheduling, purchasing, stock, timesheets and job costing. All your operational and communications data in one place, with the general ledger left to your accounting system.Inventory and product operations platform centred on real-time stock, sales orders, purchasing, warehouses, production/assemblies, MRP, fulfilment and multi-channel product sales.
Best fitFabrication, engineering, manufacturing and project or workshop businesses, where the margin is won or lost on labour, materials and rework rather than on job volume.Wholesalers, distributors, product manufacturers and inventory-led businesses where purchasing, stock availability, BOM-based production, warehouse fulfilment and sales orders are the core operating model.
Pricing modelPublished per-user pricing in AUD and GBP, with modules you turn on as you need them, so you can price it before you talk to us.Published Australian platform pricing. At the date checked, Core is A$449/month and Pro A$819/month on monthly billing, with optional modules including Production, Advanced Inventory Manager, Warehouse Management, B2B ecommerce, Sales Growth, Marketing Accelerator and CRM.
ImplementationDIY, WorkGuru-assisted or partner implementation.Structured cloud onboarding ranging from self-service through guided and consultative onboarding, with separate support plans available.
Strongest whenThe business needs a job-first industrial operating system connecting CRM, quoting, projects, workshop work, labour, purchasing, stock and live job profitability.Products and inventory are the operating model: buy stock, forecast demand, manufacture or assemble repeatable products, manage multiple warehouses and fulfil sales orders across multiple channels.

Platform purpose and scope

What each platform is for

WorkGuru

WorkGuru runs the work between winning a job and knowing what it made. Quote it, schedule it, buy for it, book time and materials against it, and see the real cost while the job is still open rather than after invoicing. It is deliberately not an accounting system, a payroll system or a dispatch board — those connect to it.

Unleashed

Unleashed runs an inventory-led product business. Its centre of gravity is products, suppliers, purchasing, stock on hand, warehouses, sales orders, BOMs, assemblies, demand planning and fulfilment. Its newer Sales Growth, Marketing Accelerator and CRM modules extend it upstream into leads, quoting, pipeline management and customer retention, but its operating model remains product and inventory first. WorkGuru is built around jobs and projects first: labour, workshop capacity, purchases, consumed stock, variations, timesheets and live project profitability.

Best-fit use cases

  • Wholesalers, distributors and product businesses
  • Manufacturers running repeatable production and BOM-based inventory
  • Businesses needing strong multi-warehouse, stock, purchasing and order control

Industries and typical customers

Product-based businesses, wholesale, distribution and manufacturing are the clearest fit.

Feature comparison

Every capability, side by side

Grouped the way the work actually runs. The framework is ours, so read the rows where WorkGuru is partial or not competing first — they will tell you more than the ones where we both say yes.

About this comparison. WorkGuru prepared it. Every verdict below is numbered to the source it came from, and we record only what a vendor publishes — “not found” means we could not find it in their public material on the date shown, not that the product cannot do it.

Software changes constantly. If we have got something wrong about Unleashed, tell us and we will correct it.

  • Yes published or native
  • Partial a materially different workflow or scope
  • Add-on separately packaged
  • Integration available through an integration
  • Beta not shipped yet
  • No documented as not supported
  • Not found not in the vendor’s published product information at the date checked
CapabilityWorkGuruUnleashed
Sales & CRM
Client ManagementYes1Yes34
Contact ManagementYes1Yes34
Webforms (website lead capture)Yes1Not found33
Lead ManagementYes1Yes34
Sales PipelineYes1Yes34
Quoting & EstimatingYes1Yes33
Quote TemplatesYes1Yes33
Quote ManagementYes1Yes33
Client Follow-UpYes1Yes33
AI Client, Lead & Quote Follow-UpYes1Partial33
AI TakeoffsBeta1Not found33
Projects & Jobs
Project ManagementYes2Partial32
Project TemplatesYes3Not found32
Project Kanban BoardsYes2Partial32
Task ManagementYes2Partial32
Task Kanban BoardsYes2Not found32
Gantt ChartYes2Not found32
Project ChatYes2Not found32
Project DocumentsYes2Partial32
VariationsYes2Not found32
TimesheetsYes2Not found32
Recurring / repeat scheduled jobsYes3Not found32
Scheduling & Work Planning
Work Areas (bays, machines, departments etc.)Yes4Not found35
Resource SchedulingYes5Partial35
Task SchedulingYes4Partial35
ToDo List Scheduling & ManagementYes4Partial35
Schedule ChangesYes4Partial35
Mobile AppYes4Not found35
Kiosk AppYesNot found
Purchasing & Procurement
Purchase OrdersYes7Yes32
Supplier ManagementYes7Yes32
Purchasing Against ProjectsYes7Partial32
RFQs / Supplier QuotesBeta7Not found32
Supplier Quote ComparisonBeta7Not found32
Inventory & Stock Control
Stock ControlYes8Yes32
Product ManagementYes8Yes32
Stock PurchasingYes8Yes32
Stock on ProjectsYes8Partial32
Production Jobs / Internal AssemblyYes9Yes32
Counter Sales / Stock SalesYes10Yes32
Stock Shortages & Par LevelsYes8Yes32
Serial TrackingYes8Yes32
Batch TrackingYes8Yes38
FIFO TrackingYes8Partial38
Stock LocationsYes11Yes32
Multiple WarehousesYes8Yes32
StocktakesYes8Yes32
Bills of Materials (BOM)Yes9Yes32
Ecommerce channel managementIntegration12Yes37
Point of SaleYes10Integration32
Financial
Job CostingYes13Partial40
InvoicingYes13Yes40
Progress InvoicingYes13Partial40
ReportingYes13Yes40
PaymentsYes13Partial40
Online / Embedded Payment CollectionIntegration13Not found40
General ledger & statutory reportingIntegration14Integration40
Multi-currency transactionsYesYes40
Compliance
FormsYes15Not found32
QualificationsYes15Not found32
DocumentationYes15Yes32
Asset RegisterYes6Not found32
Team, Security & Permissions
Team ManagementYes18Partial31
Roles & PermissionsYes16Yes31
Payroll processingIntegration17Not found31
Award interpretationIntegration17Not found31
Employee recordsYes18Partial31
HR onboarding & performanceIntegration19Not found31
Automations & AI
WorkflowsYes20Partial32
Workflow TemplatesYes20Not found32
Workflow BuilderYes20Not found32
User-customisable Automations in SystemYes20Partial32
Workflow Notifications & UpdatesYes20Yes32

Every verdict above is numbered to the source it came from. Sources are listed at the <a href=”#sources”>foot of this page</a>.

Commercials

Pricing, rollout and what it really costs

WorkGuru pricing, implementation and ownership

WorkGuru publishes modular pricing. The current commercial model is a platform fee including the first 10 users, additional per-user pricing, and optional modules such as Inventory, Workflow Automations and Advanced Forms. Use the live pricing page for current figures rather than duplicating numbers that can go stale. Buyers can start DIY, use WorkGuru-assisted onboarding, or use an implementation partner. Total ownership cost should be assessed across subscription, onboarding, migration, training, integrations and ongoing administration – not subscription price alone.

Unleashed pricing

Unleashed publishes tiered plans plus optional paid modules for production/manufacturing, advanced inventory, warehouse management, B2B ecommerce, CRM and analytics. Consultative setup is also available as a one-off service.

Implementation and time to value

Cloud implementation with optional consultative setup and training. Complexity increases with warehouse, production, ecommerce and CRM modules.

Total cost and complexity of ownership

Base subscription can grow through production, warehouse, CRM, ecommerce, analytics and integration modules. Accounting remains a connected system.

Switching

Moving from Unleashed to WorkGuru

Already using Unleashed? WorkGuru can scope a migration rather than assuming a greenfield setup. The migration plan should identify the records you need to bring across, what can be imported, what should remain as historical reference, integration cutover, training and go-live. Exact scope, timing and cost depend on the quality and structure of the source data and the implementation path selected. Do not promise that every historical record or configuration will migrate until the source data has been assessed.

The verdict

The matrix is evidence. This is the buying advice.

Where Unleashed is stronger

  • Unleashed is materially deeper when inventory itself is the operating model, with perpetual quantity-on-hand, purchasing, warehouse transfers, stock counts, replenishment and product-level inventory controls at the centre of the platform
  • Its manufacturing model goes further for repeatable product production: multi-level BOMs, assemblies, sub-assemblies, disassembly, production jobs, component requirements and production planning are purpose-built around making stocked products
  • Advanced Inventory Manager is a genuine MRP capability, using sales orders, forecasts, planned production, BOMs and supplier lead times to generate optimised purchasing and production plans
  • Warehouse execution is stronger through the dedicated Warehouse Management module, including zone, aisle, rack, bay and bin locations, barcode scanning, receiving, putaway, picking, packing, stock checking and bin transfers
  • Batch and serial traceability is particularly mature for product businesses, including expiry dates, recall history, oldest-batch allocation and traceability from receipt or production through to sale
  • Unleashed has a stronger omnichannel product-sales ecosystem through its ecommerce hub and integrations with platforms such as Shopify, Amazon, WooCommerce, Lightspeed and warehouse/logistics systems
  • Its newer Sales Growth, Marketing Accelerator and CRM modules mean buyers should no longer treat Unleashed as inventory-only software; it now has meaningful lead, pipeline, quoting, sales-task and customer-retention capability connected directly to live stock and margin data

Where WorkGuru is stronger

  • WorkGuru is the stronger fit when the business sells custom jobs and projects rather than predominantly buying, manufacturing and selling repeatable stocked products
  • Project delivery is much deeper: project templates, project and task Kanban, Gantt planning, project chat, documents, variations, timesheets and recurring jobs sit inside the same operating model
  • WorkGuru schedules labour and workshop capacity around real jobs through staff/resource scheduling and Work Areas for bays, machines and departments; Unleashed can assign Production Persons to assemblies but does not publish an equivalent project/workshop resource-planning layer
  • WorkGuru connects each labour hour, project purchase, consumed stock item, variation and invoice back to the profitability of the individual job, whereas Unleashed’s costing model is primarily product, assembly, inventory and sales-order oriented
  • Purchasing Against Projects is a native WorkGuru operating model. Unleashed can purchase components for assemblies, but that is materially different from procurement against substantial customer projects and their live project budgets
  • WorkGuru goes further outside inventory into operational compliance, qualifications, assets and preventative maintenance for businesses that both build and service equipment
  • WorkGuru’s workflow engine is a general user-configurable automation layer across operational records. Unleashed publishes useful fixed/status-driven notifications and production automations, but not an equivalent general trigger-condition-action workflow builder

Choose Unleashed if…

Choose Unleashed if the business is fundamentally inventory and product-led: buy stock, make or assemble products, manage warehouses and fulfil sales orders.

Choose WorkGuru if…

Choose WorkGuru if the business is fundamentally job/project-led: win custom work, plan people and workshop capacity, buy against the job, capture real labour/material cost and understand project profitability.

The bottom line

Unleashed can be the better choice when its core operating model matches the business. WorkGuru should win when the buyer needs a connected operational system around projects and workshop execution with a purpose-built industrial operations platform that can scale from SMB implementation through more structured assisted or partner-led rollouts.

FAQs

Unleashed questions

Is WorkGuru a replacement for Unleashed?

It can be when the business wants WorkGuru’s operating model and capability set. The right answer depends on which Unleashed workflows are actually used today, integrations, data migration and any specialist requirements that must remain elsewhere.

Can we migrate from Unleashed to WorkGuru?

Yes, migration can be scoped as part of implementation. What comes across, what remains as historical reference, timing and cost depend on the source data and agreed implementation plan.

Do we have to implement WorkGuru ourselves?

No. WorkGuru supports DIY implementation, WorkGuru-assisted onboarding and partner implementation. Choose the level of help that matches the complexity of the rollout.

How should we compare total cost?

Compare subscription, onboarding, migration, training, integrations and ongoing administration. Avoid comparing a single licence price where the platforms package scope differently.

Is WorkGuru cheaper than Unleashed?

That depends on user count, modules, implementation scope and the systems each option replaces or still requires. Use current published pricing and a like-for-like implementation scenario rather than a blanket savings claim.

Method

How this comparison was prepared

This page was prepared by WorkGuru and compares WorkGuru with Unleashed. Competitor product information should be based on publicly available sources and reviewed on the date shown above. Features, pricing and product capabilities can change. If information is disputed, review the underlying source and correct the page where required. Link this section to the permanent “How we compare software” methodology page.

Customer proof

[CUSTOMER PROOF REQUIRED] Prefer a named customer that moved from Unleashed, evaluated Unleashed, or replaced a comparable stack. Include the starting problem, why WorkGuru was selected, implementation path and a specific operational result. Do not invent migration or win-rate claims without approved evidence.

Checked 3 September 2026. WorkGuru verdicts are preserved from the supplied comparison page. Unleashed was re-audited against current first-party product documentation.

Scope note: Unleashed packages significant capabilities as optional first-party modules. FIFO is Partial because Unleashed supports oldest-batch allocation while its published inventory valuation method is Average Landed Cost. Project-related rows are deliberately conservative because assemblies and production assignments are not equivalent to project management.

  1. WorkGuru — CRM
  2. WorkGuru — Project Management
  3. WorkGuru — Project Templates
  4. WorkGuru — Scheduling
  5. WorkGuru — Resource Scheduling
  6. WorkGuru — Asset Management
  7. WorkGuru — Purchasing
  8. WorkGuru — Inventory & Stock Control
  9. WorkGuru — Production Jobs
  10. WorkGuru — Counter Sales
  11. WorkGuru — Stock Locations
  12. WorkGuru — Shopify Integration
  13. WorkGuru — Financial
  14. WorkGuru — Xero Integration
  15. WorkGuru — Compliance
  16. WorkGuru — Team, Security & Permissions
  17. WorkGuru — Tanda Integration
  18. WorkGuru — Team Management
  19. WorkGuru — Employment Hero Integration
  20. WorkGuru — Automations
  21. Unleashed — Australian Pricing & Modules
  22. Unleashed — Inventory Management
  23. Unleashed — Sales Growth
  24. Unleashed — CRM
  25. Unleashed — Advanced Inventory Manager / MRP
  26. Unleashed — Warehouse Management
  27. Unleashed — eCommerce Hub
  28. Unleashed — Batch Tracking
  29. Unleashed — Average Landed Cost
  30. Unleashed — Xero Integration

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