Book a demo
Start free trial

Home / Compare / Simpro

Software comparison

WorkGuru vs Simpro

Compare WorkGuru and Simpro across workshop/project operations, field service, pricing, implementation and detailed operational capabilities.

Book a demo
Start free trial

At a glance

The short version

EvaluationWorkGuruSimpro
Platform typeA mature industrial operations platform covering quoting, scheduling, purchasing, stock, timesheets and job costing. All your operational and communications data in one place, with the general ledger left to your accounting system.Mature commercial field-service and trade operations platform covering CRM/leads, quoting, projects, service, dispatch, contractors, maintenance, purchasing, inventory, invoicing, payments, assets and reporting.
Best fitFabrication, engineering, manufacturing and project or workshop businesses, where the margin is won or lost on labour, materials and rework rather than on job volume.Commercial electrical, plumbing, HVAC, fire, security and other field-service contractors combining technician dispatch, projects, recurring maintenance and customer assets.
Pricing modelPublished per-user pricing in AUD and GBP, with modules you turn on as you need them, so you can price it before you talk to us.Quote-based pricing. Simpro publishes base-plan capability and separately purchasable add-ons such as Digital Forms, Data Feed, Maintenance Planner and Takeoffs, but not standard licence prices.
ImplementationDIY, WorkGuru-assisted or partner implementation.Structured onboarding and implementation, with local implementation consultants and optional custom training/professional services.
Strongest whenThe business needs a job-first industrial operating system connecting CRM, quoting, projects, workshop work, labour, purchasing, stock and live job profitability.The operational centre is commercial field service: technician dispatch, service/project work, recurring maintenance, customer assets, contractor workflows and mobile field execution.

Platform purpose and scope

What each platform is for

WorkGuru

WorkGuru runs the work between winning a job and knowing what it made. Quote it, schedule it, buy for it, book time and materials against it, and see the real cost while the job is still open rather than after invoicing. It is deliberately not an accounting system, a payroll system or a dispatch board — those connect to it.

Simpro

Simpro is a mature field-service and trade-operations platform designed for businesses combining service, projects, maintenance and mobile technicians. It has substantial project management, Gantt planning, dispatch, asset maintenance, purchasing, inventory, job costing and progress billing capability, and its 2026 Lightning/RAIN roadmap is adding deeper CRM and AI functionality. It overlaps materially with WorkGuru on project operations, but Simpro’s centre of gravity remains field service, technicians and recurring maintenance rather than workshop-led fabrication or manufacturing.

Best-fit use cases

  • Commercial field service businesses with technicians and contractors
  • Electrical, plumbing, HVAC, security and fire protection businesses
  • Businesses combining service, maintenance and project work

Industries and typical customers

Electrical, plumbing, HVAC, security, fire protection and other field-service industries are prominently targeted.

Feature comparison

Every capability, side by side

Grouped the way the work actually runs. The framework is ours, so read the rows where WorkGuru is partial or not competing first — they will tell you more than the ones where we both say yes.

About this comparison. WorkGuru prepared it. Every verdict below is numbered to the source it came from, and we record only what a vendor publishes — “not found” means we could not find it in their public material on the date shown, not that the product cannot do it.

Software changes constantly. If we have got something wrong about Simpro, tell us and we will correct it.

  • Yes published or native
  • Partial a materially different workflow or scope
  • Add-on separately packaged
  • Integration available through an integration
  • Beta not shipped yet
  • No documented as not supported
  • Not found not in the vendor’s published product information at the date checked
CapabilityWorkGuruSimpro
Sales & CRM
Client ManagementYes1Yes32
Contact ManagementYes1Yes32
Webforms (website lead capture)Yes1Partial32
Lead ManagementYes1Yes32
Sales PipelineYes1Beta32
Quoting & EstimatingYes1Yes32
Quote TemplatesYes1Yes32
Quote ManagementYes1Yes32
Client Follow-UpYes1Yes32
AI Client, Lead & Quote Follow-UpYes1Yes38
AI TakeoffsBeta1Yes32
Projects & Jobs
Project ManagementYes2Yes33
Project TemplatesYes3Partial33
Project Kanban BoardsYes2Not found33
Task ManagementYes2Yes33
Task Kanban BoardsYes2Not found33
Gantt ChartYes2Yes33
Project ChatYes2Partial33
Project DocumentsYes2Yes33
VariationsYes2Yes33
TimesheetsYes2Yes33
Recurring / repeat scheduled jobsYes3Yes33
Scheduling & Work Planning
Work Areas (bays, machines, departments etc.)Yes4Partial34
Resource SchedulingYes5Yes34
Task SchedulingYes4Yes34
ToDo List Scheduling & ManagementYes4Yes34
Schedule ChangesYes4Yes34
Mobile AppYes4Yes34
Kiosk AppYesIntegration
Purchasing & Procurement
Purchase OrdersYes7Yes35
Supplier ManagementYes7Yes35
Purchasing Against ProjectsYes7Yes35
RFQs / Supplier QuotesBeta7Yes35
Supplier Quote ComparisonBeta7Yes35
Inventory & Stock Control
Stock ControlYes8Yes35
Product ManagementYes8Yes35
Stock PurchasingYes8Yes35
Stock on ProjectsYes8Yes35
Production Jobs / Internal AssemblyYes9No40
Counter Sales / Stock SalesYes10Not found35
Stock Shortages & Par LevelsYes8Yes35
Serial TrackingYes8Not found35
Batch TrackingYes8Not found35
FIFO TrackingYes8Yes35
Stock LocationsYes11Yes35
Multiple WarehousesYes8Yes35
StocktakesYes8Yes35
Bills of Materials (BOM)Yes9Partial35
Ecommerce channel managementIntegration12Not found35
Point of SaleYes10Not found35
Financial
Job CostingYes13Yes33
InvoicingYes13Yes33
Progress InvoicingYes13Yes33
ReportingYes13Yes33
PaymentsYes13Yes33
Online / Embedded Payment CollectionIntegration13Integration37
General ledger & statutory reportingIntegration14Integration33
Multi-currency transactionsYesYes33
Compliance
FormsYes15Yes39
QualificationsYes15Yes39
DocumentationYes15Yes39
Asset RegisterYes6Yes39
Team, Security & Permissions
Team ManagementYes18Yes39
Roles & PermissionsYes16Yes39
Payroll processingIntegration17Integration39
Award interpretationIntegration17Integration39
Employee recordsYes18Yes39
HR onboarding & performanceIntegration19Integration39
Automations & AI
WorkflowsYes20Yes32
Workflow TemplatesYes20Partial32
Workflow BuilderYes20Partial32
User-customisable Automations in SystemYes20Yes32
Workflow Notifications & UpdatesYes20Yes32

Every verdict above is numbered to the source it came from. Sources are listed at the <a href=”#sources”>foot of this page</a>.

Commercials

Pricing, rollout and what it really costs

WorkGuru pricing, implementation and ownership

WorkGuru publishes modular pricing. The current commercial model is a platform fee including the first 10 users, additional per-user pricing, and optional modules such as Inventory, Workflow Automations and Advanced Forms. Use the live pricing page for current figures rather than duplicating numbers that can go stale. Buyers can start DIY, use WorkGuru-assisted onboarding, or use an implementation partner. Total ownership cost should be assessed across subscription, onboarding, migration, training, integrations and ongoing administration – not subscription price alone.

Simpro pricing

Simpro publishes its plan structure and included capabilities but requires buyers to request pricing. Add-ons are available for capabilities such as digital forms, takeoffs and communications.

Implementation and time to value

Structured onboarding and support are part of Simpro positioning. Exact rollout cost and duration depend on configuration and should be confirmed during evaluation.

Total cost and complexity of ownership

Subscription price is quote-based, so total cost needs to include required add-ons, onboarding, integrations and internal rollout effort.

Switching

Moving from Simpro to WorkGuru

Already using Simpro? WorkGuru can scope a migration rather than assuming a greenfield setup. The migration plan should identify the records you need to bring across, what can be imported, what should remain as historical reference, integration cutover, training and go-live. Exact scope, timing and cost depend on the quality and structure of the source data and the implementation path selected. Do not promise that every historical record or configuration will migrate until the source data has been assessed.

The verdict

The matrix is evidence. This is the buying advice.

Where Simpro is stronger

  • Simpro is substantially stronger where the business is field-service-led and needs mature technician scheduling, dispatch, mobile execution and service-job workflows
  • Recurring maintenance is a major strength, particularly through Maintenance Planner for customer assets, maintenance contracts, multiple service levels and SLA compliance
  • Simpro provides mature project capability alongside field service, including project phases, Gantt views, task dependencies, progress claims, final claims and retention claims
  • Its supplier and inventory workflows include purchase orders from jobs, real-time stock, minimum levels, warehouse/storage locations and side-by-side supplier pricing
  • Offline field operation is a genuine differentiator for technicians who need to keep working without continuous connectivity
  • Simpro has an established qualification/licence-management model for employees and contractors, including licence references, expiries, alerts and critical-licence scheduling controls
  • Its 2026 AI investment is material: Delight performs AI-driven customer re-engagement and open-quote follow-up, while Lightning/RAIN is introducing AI-infused scheduling, takeoffs and maintenance functionality

Where WorkGuru is stronger

  • WorkGuru is the stronger fit where the operational centre is a fabrication, engineering or custom-manufacturing workshop rather than technician dispatch and recurring service
  • Work Areas map directly to workshop bays, machines and departments; Simpro’s resource model is powerful but primarily shaped around technicians, contractors, teams, plant and field-service scheduling
  • WorkGuru has a native production-job operating model, while Simpro’s own implementation material explicitly says it does not natively manage manufacturing workflows
  • WorkGuru provides dedicated project and task Kanban boards alongside Gantt and workshop planning; dedicated equivalent Kanban boards were not substantiated in the Simpro material reviewed
  • WorkGuru provides native serial and batch stock tracking in the supplied scope; current Simpro evidence did not substantiate equivalent inventory-level serial or batch traceability
  • For an industrial business whose main question is what each fabricated/project job is costing in workshop labour, purchased materials and consumed stock, WorkGuru’s operating model is more directly aligned than a field-service-first platform

Choose Simpro if…

Choose Simpro if field technicians, dispatch, recurring service and asset maintenance are central to how your business makes money.

Choose WorkGuru if…

Choose WorkGuru if projects, workshop execution, purchasing, materials and real-time job margin are the centre of the operation – especially in fabrication, engineering and custom manufacturing.

The bottom line

Simpro can be the better choice when its core operating model matches the business. WorkGuru should win when the buyer needs a connected operational system around projects and workshop execution with a purpose-built industrial operations platform that can scale from SMB implementation through more structured assisted or partner-led rollouts.

FAQs

Simpro questions

Is WorkGuru a replacement for Simpro?

It can be when the business wants WorkGuru’s operating model and capability set. The right answer depends on which Simpro workflows are actually used today, integrations, data migration and any specialist requirements that must remain elsewhere.

Can we migrate from Simpro to WorkGuru?

Yes, migration can be scoped as part of implementation. What comes across, what remains as historical reference, timing and cost depend on the source data and agreed implementation plan.

Do we have to implement WorkGuru ourselves?

No. WorkGuru supports DIY implementation, WorkGuru-assisted onboarding and partner implementation. Choose the level of help that matches the complexity of the rollout.

How should we compare total cost?

Compare subscription, onboarding, migration, training, integrations and ongoing administration. Avoid comparing a single licence price where the platforms package scope differently.

Is WorkGuru cheaper than Simpro?

That depends on user count, modules, implementation scope and the systems each option replaces or still requires. Use current published pricing and a like-for-like implementation scenario rather than a blanket savings claim.

Method

How this comparison was prepared

This page was prepared by WorkGuru and compares WorkGuru with Simpro. Competitor product information should be based on publicly available sources and reviewed on the date shown above. Features, pricing and product capabilities can change. If information is disputed, review the underlying source and correct the page where required. Link this section to the permanent “How we compare software” methodology page.

Customer proof

[CUSTOMER PROOF REQUIRED] Prefer a named customer that moved from Simpro, evaluated Simpro, or replaced a comparable stack. Include the starting problem, why WorkGuru was selected, implementation path and a specific operational result. Do not invent migration or win-rate claims without approved evidence.

Checked 3 September 2026. WorkGuru verdicts are preserved from the supplied comparison page. Simpro was re-audited against current first-party product documentation.

Scope note: Simpro add-ons are first-party products, so the matrix records the capability as available in the Simpro product family while this note identifies packaging. The new native Sales Pipeline & CRM was announced in 2026 as a Lightning feature rolling out progressively, so Sales Pipeline is conservatively Beta.

  1. WorkGuru — CRM
  2. WorkGuru — Project Management
  3. WorkGuru — Project Templates
  4. WorkGuru — Scheduling
  5. WorkGuru — Resource Scheduling
  6. WorkGuru — Asset Management
  7. WorkGuru — Purchasing
  8. WorkGuru — Inventory & Stock Control
  9. WorkGuru — Production Jobs
  10. WorkGuru — Counter Sales
  11. WorkGuru — Stock Locations
  12. WorkGuru — Shopify Integration
  13. WorkGuru — Financial
  14. WorkGuru — Xero Integration
  15. WorkGuru — Compliance
  16. WorkGuru — Team, Security & Permissions
  17. WorkGuru — Tanda Integration
  18. WorkGuru — Team Management
  19. WorkGuru — Employment Hero Integration
  20. WorkGuru — Automations
  21. Simpro — Current Platform Scope & Pricing
  22. Simpro — RAIN / Lightning 2026
  23. Simpro — Project Management & Gantt
  24. Simpro — Scheduling & Dispatch
  25. Simpro — Inventory, Purchasing & Supplier Pricing
  26. Simpro — Maintenance Planner
  27. Simpro — Payments
  28. Simpro — Delight AI
  29. Simpro — Employee Licences & Qualifications
  30. Simpro — Manufacturing Workflow Limitation

See it on your own jobs.

A short demo on your work, not a generic tour.

Book a demo
Start free trial