The WorkGuru Kiosk lets staff input project information quickly and with minimal admin time, making project tracking in the workshop or on the go a breeze. Project tracking has never been easier!
Once your team has a log-in and PIN, they can report on project work quickly without disrupting their workflow. Here are four things your team can do on the kiosk that make their record-keeping easier and improve project tracking in your business: Project tracking is integral to maintaining effective workflow.
By utilizing the WorkGuru Kiosk, teams can seamlessly integrate time tracking into their daily routines. This boosts productivity and ensures that crucial project data is captured accurately, providing a reliable foundation for reporting and analysis.
Utilizing project tracking effectively can significantly enhance your team's efficiency and accountability.
Accurate timesheet entries enable project managers to analyze the time spent in various project phases. This level of project tracking identifies areas of efficiency or bottlenecks that need addressing.
Project tracking helps ensure that all tasks are monitored effectively, making management straightforward.
Timesheets are essential for any project-based work. For example, a construction team can log on-site hours, which can later be referenced in client billing and payroll calculations.
In addition, having detailed timesheet records can enhance client trust, as it allows for transparent billing practices backed by exact data. Clients appreciate knowing exactly how their funds are being utilized.
Your team can input the time they spend on projects with a few clicks. Your team have the choice to submit:
This information is saved against the project so that you can gauge how long the task has taken and check hours spent vs. hours quoted. Timesheet information can also be used to assist with payroll. It makes time tracking for your projects quick and reliable while minimising admin and data entry.
Implementing project tracking methods allows for swift adjustments, ensuring no discrepancies remain in the logging process.
One WorkGuru client, Hydromech Hoist & Crane uses the kiosk every day.
The kiosk's real-time functionality is particularly beneficial when correcting any discrepancies. For instance, if a team member realizes they've logged an incorrect time, they can quickly adjust it before it complicates the project timeline.
Additionally, when logging materials, employees can note specific details such as batch numbers or expiration dates, which can be crucial for compliance in industries like food production or pharmaceuticals.
This level of detail not only aids in inventory management but also supports any audits or reviews that may occur, ensuring that the company maintains high standards of accountability and transparency.
With efficient project tracking, staff can quickly identify any inaccuracies in their logged hours.
Incorporating project tracking into your workflow can lead to better client relationships and transparency in billing.
Project tracking also enables smoother onboarding for new staff, as they can access notes from past projects.
“We have one computer on the floor that manages all the staff’s time and all of the projects – it couldn’t be more simple!”.
The kiosk lets staff quickly review their timesheets in real time to ensure they are all correct and accurate. It will show the tasks, projects, start and end times, so your team can have peace of mind that their time is logged correctly.
Effective project tracking ensures that all materials are accounted for, leading to better management of resources.
Furthermore, adding project notes can help in capturing critical insights that aid future projects. For example, a note about a client’s specific requests can help teams tailor their approaches in subsequent work.
These notes can serve as a knowledge base that enhances team collaboration. New team members can quickly get up to speed with past project challenges and successes, leading to a more efficient onboarding process.
This not only improves utilization but also fosters a culture of continuous improvement within the organization as everyone becomes more engaged in the tracking process.
Incorporating notes into project tracking can provide deeper insights for future projects.
Effective project tracking means that every detail is recorded, ensuring nothing is overlooked.
Moreover, by showcasing the ease of use through video demonstrations, potential clients can be convinced of the kiosk's value. Visual learning aids can significantly enhance the adoption rate among team members who are less tech-savvy.
The kiosk makes it easy to log the materials that your team are using on the project. Logging used parts that are assigned to the project makes managing stock and project costs easy and seamless.
Your team can log in to check the stock quantity on hand and log any materials they’ve used. If everything goes as planned, they can even speed up the process by hitting the “use all forecast materials” button to remove every planned item from stock.
It only takes a few clicks and can help make project tracking easier in your business, greatly reducing the potential for errors.
“Check, Use And Update Stock In Less Than 30 Secs With WorkGuru” goes further into detail.
Sometimes, your team may want to add in notes to keep a permanent record along with the project. It could be anything from why they had to use two items from stock when only one was quoted, to noting a call from the client.
Selecting the right project from a dropdown menu lets your team type in and log a note. The note will be assigned to the project as a time- and datestamped note.
Watch this video to see how easily-to-use the WorkGuru is.
