Easily Manage Project Variations Without the Hassle
Track changes, update costs, and get client approvals with WorkGuru, the all-in-one place. Whether it's a minor tweak or a significant scope change, we help you stay on top of every variation.
Track every change, from minor tweaks to major project shifts, without losing sight of profitability.
Keep quotes and budgets up to date
Update project costs in real-time and ensure every variation is accounted for—no unexpected losses.
Get client sign-offs instantly
Use digital approval forms to confirm changes quickly and keep projects moving without disputes.
Seamless integration with job management
Job variations automatically sync with your project financials, stock, and invoicing for complete transparency.
How WorkGuru makes managing variations simple
Group project variations for better reporting
Need to quote variations separately but still track them under one project?
Project Groups let you add new quotes for each variation while keeping everything linked for seamless reporting. Once approved, project variations are automatically organised under the original project, giving you complete visibility.
If you’re just making minor tweaks to an ongoing project, skip the hassle of creating a new quote. Edit the existing project, add the new line items, and WorkGuru updates your forecast and invoicing—without affecting the original estimate.
Generate a simple variation form, include the scope, cost, and client signature, and get instant approval. This will save you hours of admin time and prevent costly disputes later.
"The customisation features and easy-to-access customer support have been the best parts of working with WorkGuru. Its ease of use and simplicity in tracking and managing accounts payable and invoicing are user-friendly."
Jo Knott
Business Manager at MJK Industries
Project Variations FAQs
What is a project variations?
A variation is any change to the original project scope, whether it’s an additional service, material adjustment, or schedule change. WorkGuru makes it easy to track these changes and keep projects profitable.
How does WorkGuru handle project variations and retentions?
WorkGuru is made to handle both variations and retentions easily. It automates the process, so you don’t have to worry about double handling or missing critical details. This means you can keep your projects on track and your finances in order without extra effort.
How does variation tracking help construction and fabrication businesses?
In industries like construction and fabrication, change orders happen all the time. WorkGuru helps teams track, approve, and cost variations accurately—so you stay profitable even when project scopes evolve.
Do variations affect job costing and invoicing?
Absolutely—every variation automatically updates job costing, invoicing, and stock usage, ensuring you never miss a billable expense.
Start simplifying your work today
Try WorkGuru with a free trial tailored to your needs and see why it’s the ideal job management software for you!
