Weldingmen

Summary:

Weldingmen, an Australian metal fabrication company, struggled with slow quoting, scattered job data, and time-consuming admin work. Their previous system, lacked the flexibility they needed, making it difficult to track costs, manage stock, and keep projects moving efficiently.

About the Company

Weldingmen is an Australian metal fabrication company specialising in structural steelwork, staircases, and handrails. With years of experience, they have built a reputation for high-quality craftsmanship and reliable service.

Weldingmen partners with builders, architects, and project managers to provide durable steel solutions tailored to design and structural needs. Their expertise covers custom fabrications for residential, commercial, and industrial projects, ensuring strength and precision in every job.

The challenge for Weldingmen

Before switching to WorkGuru, Weldingmen relied on WorkflowMax. However, as their business grew, they needed more flexibility. Quoting was slow and rigid, and any changes required extra steps, making it frustrating.

Stock tracking was another challenge. Without accurate stock data, last-minute orders became frequent, causing delays and unnecessary costs. “You think you’ve got enough steel for a job, then suddenly, you’re short because nothing’s properly recorded,” Martin recalled.

Beyond that, project tracking, payroll, and invoicing were all disconnected. The team had to re-enter data across multiple systems, wasting valuable time and increasing the risk of errors.

“Once you created a quote, you were locked in. Any changes took too much work. It slowed everything down and caused so much extra admin."

- Martin Hrncir, Managing Director of Weldingmen

Key Benefits

Faster Quoting

Real-time Tracking

Better Stock Control

Simplified Payroll & Invoicing

The search for a solution

Weldingmen needed a job management system that was flexible, user-friendly, and suited to their workflow. Chris Walsh from Red Arrow Consulting helped implement WorkGuru, ensuring the setup matched their workflow and gave them the necessary flexibility.

With WorkGuru, everything is in one place—quotes, costs, and stock levels. With a single source of truth, the team no longer had to manually update spreadsheets or jump between systems. Xero integration also improved financial accuracy.

One of the significant changes was in stock control. “Now, we always know what we’ve got, and we’re finally ahead instead of scrambling at the last minute,” Martin shared. Tracking materials in real time has helped prevent shortages and keep jobs on schedule.

The transition was planned carefully. With Chris’s guidance, the team quickly adapted to WorkGuru. The training was structured, and within weeks, they had fully embraced the new system. “Once we got used to WorkGuru, everything just clicked,” Martin said.

“With WorkGuru, we can track everything—time, costs, purchases—all in one place. It’s easy to see where we stand on any project at a glance.”

Martin Hrncir

Managing Director at Weldingmen

The results with WorkGuru

The impact of WorkGuru's metal fabrication software was immediate. Quoting is now 50% faster, thanks to its structured approach and the ability to adjust pricing instantly. No more delays or rigid processes—jobs move forward without unnecessary admin.

Project tracking is effortless. Instead of chasing updates across different platforms, the team has a single dashboard showing the real-time status of every project. Clear visibility into costs, materials, and timelines means they’re always in control.

Stock management has improved significantly, reducing headaches. In the past, last-minute orders and missing materials caused delays and extra costs. Now, the team always knows what’s in stock, simplifying purchasing decisions and preventing project slowdowns. Bulk purchasing is more streamlined, offering better oversight while allowing flexible order management.

Payroll and invoicing are now much more efficient. What used to require duplicate data entry across multiple platforms is now simplified and integrated. WorkGuru reporting tools give the team full visibility into operations, enabling confident, data-driven decisions.

“We’re finally ahead of our stock, not scrambling to catch up."

- Martin Hrncir, Managing Director at Weldingmen

Conclusion

Weldingmen’s experience with WorkGuru proves how the right system can eliminate inefficiencies, improve job tracking, and support business growth. With expert guidance from Chris Walsh at Red Arrow Consulting, they streamlined quoting, reduced administrative time and gained a real-time overview of their operations projects.

No more wasted time on manual data entry. No more scrambling to track stock levels. No more uncertainty about job costs. With WorkGuru, they run a more efficient operation without the headache of paperwork. If your current system is holding you back, try a metal fabrication software to fit your work style—not the other way around.

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