4 things the best project management systems do

While every business is different, there are a few tried and true things to look for in a project management system. If you currently in the market for a new solution, here are a few things that can help you assess your options. 

 

Scale with your business

When it comes to picking a new system, you’ll want to look at your long term goals as well as your immediate needs.  Take some time to think about where you expect to be in the future and access whether the system you are looking for will fit that goal – or better yet help you get there! 

For example, if your want to open a new location at some point, will you be able to do that easily with this project management system? Perhaps you want to grow your ground team, how would that change your costs on the platform and will it help you manage this bigger team? Will the system still work if you double the amount of work your business has? Try to keep a long-term view to help you pick an option that is going to scale with you. 

 

Easy enough to actually use

Even the best project management system ever can’t make something out of nothing. In order to understand what is happening in your business, you have to give the system the information that it needs. A system that is right for you will be easy for your team to use so that they actually input the information you need. 

What this looks like will differ hugely depending on your current business processes and how you operate. If your team work remotely, you’ll need a system that can travel. If you have multiple people working on a project, they will need to be able to hand over notes super quickly.

 

Actually gives you the information you need

While there are lots of ways that you can store information, it’s being able to use that information later that matters. The right system will provide reports and real-time information that is readily available when you need it.

Think about the information you currently feel your business is lacking and try to find a solution to that problem. It might be a system that presents that information or a great workaround that lets you work better (keep an open mind!). At a minimum, you should try to find a system that presents real-time, relevant information and is able to effectively store and search for the information you need. 

 

Minimise the admin time

The less time you and your team spend on admin, the more time you can spend helping clients and building your business. If a system can reduce the admin time, it can mean more time spent generating revenue, helping you make more money. 

Try to assess if the system you are looking for will help reduce tasks that are currently taking up your teams time. Perhaps it’s helping to automate timesheets, or templates common projects to help get new work happening faster. Consider and weigh up if any new steps the system will need your team to take will be balanced out by the overall time they will save. 

Want more tips? Here are six more things that you can look for

 

Looking for the best inventory management system for your business? 

Perhaps WorkGuru is exactly what you’re looking for! We can help you manage your projects, inventory, assets and customers easily and in one place. Get a free, hands-on demo to see if the platform will help you reach your businesses goals. 

Get in touch today to book a time to chat.