Keeping your invoices and job tracking together helps you get paid more easily for the work you’ve done. Because completing the work and invoicing go hand in hand, keeping them on the same platform makes sense.
To drill down further on why keeping job costing and invoicing together could be beneficial, we’ve pulled together a list of the top 3 benefits.
Read Part 1: 3 Reasons Job Costing & Invoicing Should Happen Together
Things don’t always go to plan (in fact they rarely do). If you rely on your quotes alone to understand your costs then you could be underbilling and losing money on your jobs.
When you can seamlessly use the data from your job costing to generate invoices, it means that you can see if you have gone over quotes amounts and easily bill for the actual costs if needed. You know that the costs are accurately accounted for and can give exact numbers of hours spent and materials used on the invoice.
Get more invoicing tips from Xero
Having job costing and invoicing together means that you can see what’s been billed for and what hasn’t. It means that managing milestone billing becomes easier as you can easily bill for a percentage of total costs.
WorkGuru makes it easy to see what has already been billed for and your costs occurred so far. When a new invoice gets created you can bill for outstanding remaining costs or tasks completed.
When invoicing and job costing are done from the same system, information can be seamlessly used and updated across these functions making it much easier. It also saves you heaps of time by not needing to manually interpret and enter the information from your job costing system to the invoice.
Finally, as well as being able to use the information quickly, WorkGuru.io also just makes it easier to send invoices, saving your team’s time.
With custom invoice templates, you can quickly generate invoices with the click of a button that will pull the information from your project. You can then send it to the client without leaving the software.
WorkGuru also allows you to generate one invoice for multiple projects in a project group. Because you can track your jobs together, it also means that you can bill together without needing to manually add all your project information to an invoice.
WorkGuru.io purposely designed to help businesses that build, make, design and maintain assets. You can read more about how we help the construction industry by clicking here. If you’d like to see WorkGuru in action, get in touch with the team today. We’ll take you through the platform with a free hands-on training session.