Time is money, right? So, when it comes to running a successful manufacturing business, productivity is extremely important. There are several ways to increase productivity on the floor by removing obstacles and reorganising work methods without sacrificing quality and safety. In fact, lifting productivity comes down to creating a skilled workforce while also adopting new technologies that safely increase production.
Do you know what the best type of forecast is? An accurate one. The next best is one you check your actuals against to ensure you’re on target for next time. Determining labour and other key components using a forecast will only be as useful as the forecast itself. This is a performance indicator that you should measure regularly, and the closer you get to actuals, the more efficient you will be and the more you’ll increase productivity.
If you want to keep your team on track, then short (ten minutes or less) production meetings will help you stay ahead of the curve. This is the team’s opportunity to highlight issues that may contribute to productivity issues. A meeting is a perfect chance to brainstorm solutions as a team and ensure problems are dealt with before they have a chance to spiral.
Look at your established process and consider how you can incrementally improve upon it. An individual change might not seem to impact your productivity much. However, the aggregate of the many things you tweak to improve the process will ensure significant manufacturing productivity improvements. An easy way to think about it, is that if you improve 1 thing each week by 1%, each year you’ll increase productivity by 68%! That’s a serious gain – and it’s been scientifically proven, time and time again.
Check out of the British Cycling Team used the power of incremental gains to win gold!
Bottlenecks are prevalent in manufacturing, but they don’t have to be. These congestions come from several issues and overwhelm production in all cases.
Short-Term: Short-term bottlenecks are usually a result of winning too much work (Yay!), or losing a staff member that needs to be replaced (Boo!). You can often address this by adding overtime hours for your staff, hiring a casual or temporary person to help you, or even subcontracting some of your work to another company you trust.
Long-Term: If your bottlenecks are longer-term, you’ve got more of a systemic issue. Could it be that you’ve got too much work on for your team? Do they need more training? Is your shop too small for the work? We can break these long-term bottlenecks into two distinct categories.
This is when your bottleneck issue is down to a person – employee, supplier, contractor, vendor, or any person involved in the manufacturing side of the process. Review how long each task should take versus how long it does take, and then figure out WHY! It’s not as simple as blaming someone; you’ve got to try to address the problem. Key issues here can be around training the person to complete the work better or even just communicating your expectations on time to complete the job! Little things can make an enormous difference.
When discussing system issues, we’re not just talking about your software (although that plays a role). We’re talking about the entire work system you’ve set up in your workshop. It could be that you’re constantly winning work that your equipment isn’t quite right to handle, and so it’s taking much longer than expected. If that’s the case, it’s time to invest in the right equipment to ensure you can keep up with the business you’re winning!
It could also be communication – if your staff are always waiting for instructions because they’re not quite sure what/when/how something should be done, then you need to focus on improving that.
Lastly, it could simply be that your floor plan requires people to move around WAY too much. We’ve had clients actually measure this and find that they were walking 5km a day around the workshop just to move between stations! At a brisk 8 minutes per kilometre, that’s 40 minutes a day being lost to walking! If you’ve got even ten staff, that adds up to over 1700 hours a year in lost productivity! That’s insane!
You might not have the budget to automate everything, but if you automate where possible, you’re helping to future-proof your business while increasing productivity. If you’re still writing quotes, invoices, and purchase orders down on paper or whiteboards – it’s time to STOP doing that and get yourself a system. Automation and systematisation of these processes reduce error rates while increasing speed and quality, making your business a more productive business.
WorkGuru allows you to systemise your project stock control and invoices. It also makes your quoting and project management easier. Yes, this is a shameless plug, but hey, it’s our blog, and we built WorkGuru to make this stuff easier for you, so get in touch now!
Fundamentally, everything stems from how well you train and educate your employees and the tools you provide them to do the job. Ensure that you hold training sessions for everyone when new systems, processes, and/or equipment are introduced, and constantly try to improve their skills to improve your business. When everyone under your business roof understands their role, the policies, and the mission of the workplace, then your facility will run smoothly.
You can learn more about how WorkGuru can help with a free demo.