The job management software heavy machinery repair businesses use to run their entire operation and make more money from every single job.

With quoting, scheduling, purchasing, inventory, timesheets, job costing, project chat and more – all in one easy-to-manage place - where nothing gets missed.

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No credit card required. 14-days free period. Full access to every feature.
Xero App Store Workguru
  in the Xero App Store

8,000+ users get more done with WorkGuru

Local customer support

Built for your industry

No lock-in

Streamline Your Operations

1 Leads
2 Quoting
3 Jobs & Costing
4 Invoicing
5 Asset & Parts Visibility

When a machine goes down, your client can't wait three days for a quote.

The Sales Hub keeps every breakdown inquiry, service request, and follow-up in one place so nothing gets lost and you can move fast when it counts.

  • Track every lead and service inquiry through customisable pipeline stages
  • Log calls, site visits, and emails with automatic follow-up reminders
  • Let AI draft follow-up emails in your tone of voice
  • Convert a won lead into a quote with one click
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Stop guessing on parts and labour. Quote with confidence and win more work.

Build detailed repair quotes fast, with pricing pulled straight from your parts inventory so the numbers are always current and your margins are protected.

  • Spin up quotes from templates for common repair types
  • Pull live pricing from your stock so you're never quoting off old numbers
  • Send polished, branded documents that look the part
  • Convert a won quote into a job with one click
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Track every hour and every part against the job while the work is still happening.

Timesheets, parts usage, and purchase orders all tied to the job in real time so you always know exactly where you stand on cost before you invoice.

  • Raise purchase orders for parts straight from inside the job
  • Deduct parts and consumables from stock and allocate them to the job in seconds
  • Capture timesheets from the workshop floor, job site, or office
  • Track forecast vs actual costs in real time so overruns don't catch you off guard
  • Easily handle scope changes and additional works
  • Assign jobs to Work Areas — bays, machines, and service bays — so you always know where work is scheduled and can spot capacity conflicts before they cause delays
  • Keep job conversations in Project Chat, so field updates, photos, and approvals stay with the job instead of lost in a text thread
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Get paid faster once the job is done, without the back-and-forth.

Raise an invoice in seconds straight from the completed job and have it sync to Xero, MYOB, or QuickBooks automatically. No double entry, no chasing paperwork.

  • Invoice for time and materials, fixed price, milestones, or deposits
  • Everything from the job flows straight to the invoice so nothing gets missed
  • Sync directly with Xero, MYOB, and QuickBooks
  • Turn field sheets into a clean, professional tax invoice within minutes of job completion
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Know exactly what's been done to every machine, and what parts you have on hand right now.

A full service history against every asset in your clients' fleets, combined with real-time stock levels across all your locations, so your team always has the right information to act fast.

  • Pull up the complete repair and service history for any machine on any device
  • Know your stock levels across multiple warehouse and field locations in real time
  • 90+ pivot reports with built-in charts and tables covering every part of your business
  • Custom dashboards show the numbers you care about the second you log in
  • Ops Hub flags overdue jobs and late purchase orders on one screen before they become a problem
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Rhiannan Bartlett, Fortuna Straightline Engineering

"Now, sometimes I find myself cleaning the workshop just to do something because WorkGuru saves us so much time on what used to be manual tasks."

Rhiannan Bartlett, Fortuna Straightline Engineering

WorkGuru | Heavy Machinery Repair Job Management

EVERYTHING YOU NEED TO RUN AND SCALE YOUR HEAVY MACHINERY REPAIR BUSINESS

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WorkGuru | Heavy Machinery Repair Job Management
Results our customers are seeing

Why WorkGuru is one of the most trusted software in the industry

15 hours of admin saved every week

"WorkGuru ticked that box better than anything else we considered."
Arcwell Engineering
Eamon Garton
Operations Manager · Arcwell

2–3 days saved every month on invoicing

"The flexibility of the app has been a huge benefit. It lets us direct work more efficiently and empowers people to do more."
Mark Twomey - CEO at Watershed Group NZ.
Mark Twomey
CEO · Watershed Group NZ

Quoting time cut in half

"With WorkGuru, we can track everything—time, costs, purchases—all in one place. It's easy to see where we stand on any project at a glance."
WorkGuru | Heavy Machinery Repair Job Management
Martin Hrncir
Managing Director · Weldingmen

100% boost in throughput. Doubled cash flow.

"I feel like it's probably stopped me from putting an extra two or three people on in the office."
WorkGuru | Heavy Machinery Repair Job Management
Arron MacCue
Director · FWR
Start a Free Trial Streamline your operations
WorkGuru Integration

One space, all the tools connected

Easy integration with your existing tools, from your accounting software to document management and beyond. No more app juggling, just a smooth workflow that keeps your business moving.
OUR STORY

The founders of WorkGuru spent 10 years consulting with hundreds of fabrication and engineering companies - before they decided to build the software they always wished existed.

They were sick and tired of watching business owners struggle with software that was too expensive, too complex, and not built for their type of work.

So they built WorkGuru. Everything in one place - quoting, scheduling, timesheets, purchasing, job costing - so you can run your business with clarity and confidence.
Start a Free Trial Streamline your operations
WorkGuru | Heavy Machinery Repair Job Management
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