Workshop Ops Managers
Know what jobs are live, how they're tracking and what's next
Got multiple jobs live and the only way to find out where anything's at is to go and ask? With WorkGuru, you'll see what's stuck, what's running behind and what's holding up the next job... before it becomes a problem.
- Every live job, its stage and its due date, on one screen
- The floor can see what's next without coming to find you
- Built for workshops, not plumbers and sparkies
Start with one real job
Put a job that's on the floor right now through WorkGuru and see exactly where it's at.
14 days. Full features. No credit card.
- 400+ workshops
- Brisbane based
- Built for your industry
Trusted by industrial businesses across the globe
Running a workshop is hard when you don't know what's going on...
Because you can't fix what you can't see:
- A job's stalled and nobody's told you. You find out when the customer rings asking where it's at.
- The floor goes to start a job and something isn't ready. Now the team's standing around and the schedule slips.
- The boss asks where a job's at and you have to say you'll find out. Which isn't the best look on your own floor.
The shop's grown. The way jobs get tracked hasn't.
There's fifteen jobs on at different stages, and the whiteboard, the spreadsheets or software built for plumbers and sparkies can't keep up. So every answer lives in your head.
What you need is one place that lets you:
- Know where every job is at, first thing every morning.
- Know a job's ready before it hits the floor.
- Give the boss a straight answer on the spot.
- Let the floor see what's next without coming to find you.
That's why we built WorkGuru
It's got everything you need to know exactly what's going on in the workshop at all times.
"The biggest advantage is seeing where we stand on any project at a glance."
Eamon GartonOperations Manager at Arcwell EngineeringEvery live job on one screen
Board, list or Gantt, whichever your team actually reads. See which jobs are moving, which are stuck and which are ready to go out, with due dates and who's running each one.
Drawings, notes and purchase orders sit on the job itself, so the floor always has what it needs.
You see a job falling behind while you can still pull it back
Your team clocks on from a tablet on the wall or the app in their pocket, so you can see who's on what without leaving your desk.
Every hour lands against the job and the task it was spent on, so you see hours used against hours planned as it happens. If something's dragging, you know that morning, not at the end of the week.
15 hours
of admin saved every week at Arcwell Engineering, once time, costs and purchases lived on the job.
See your own job on the board, not a demo one.
START MY FREE TRIAL14 days. Full features. No credit card.
So why WorkGuru, and not something else?
You've got options. Here's how they stack up for a workshop with fifteen jobs on at different stages.
Generic project management software
Fine for tasks and to-do lists. But it doesn't know what a quote, a PO or a timesheet is, so someone has to keep it updated by hand. Within a month, nobody does.
Tradie software
Built for plumbers and sparkies doing a few hours on site. Not for a fabrication job with a BOM, a bunch of stages and weeks on the floor.
ERP
It'll do the lot, eventually. After a big price tag, a long rollout and a consultant every time you want to change something.
Building your own with AI
You could probably knock up a job board pretty quickly. But then software becomes your problem - every security hole, every bug that stops the floor clocking on, and every time Xero or a supplier changes something and the connection breaks. That's a developer on a six-figure salary, just to keep it running.
"I feel like it's probably stopped me from putting an extra two or three people on in the office."
Arron MacCue,
Director, FWR
Customer results
Workshops like yours, running on WorkGuru
For 7 years WorkGuru has been helping industrial businesses streamline their processes and make more profit.
100% boost in throughput. Doubled cash flow.
"I feel like it's probably stopped me from putting an extra two or three people on in the office."
15 hours of admin saved every week.
"With WorkGuru, we can track everything, time, costs, purchases, all in one place. Easy to see where we stand at a glance."
Discovered their contract work wasn't profitable.
"Once we put everything into WorkGuru, we went back to those customers and said the price has to go up."
Quoting time cut in half.
"With WorkGuru, we can track everything, time, costs, purchases, all in one place."
2 to 3 days saved every month on invoicing.
"The flexibility of the app has been a huge benefit. It lets us direct work more efficiently."
Start with one real job
You don't need to move the whole workshop over to find out if this works. Pick one job that's on the floor right now and put it through WorkGuru.
Over the 14 days, you'll:
- Put a real job into WorkGuru
- See it land on the schedule
- Track labour against it as the team clocks on
- Watch planned vs actual hours update as it runs
- Keep drawings, purchasing and job info together on the job
- Experience what proper visibility actually feels like
- 14-day trial
- Full features
- No credit card
Put one real job through WorkGuru
14 days. Full features. No credit card.
Or you leave it as it is, but be aware of what it's costing you
It's human nature to resist change, even when it would make our lives easier.
So the spreadsheets and the whiteboard stay... and only one person really knows how they work, so every question keeps coming back to you.
The paper time sheets stay... and by the time you can see a job's gone over, there's nothing left to do but wear it.
And the five different apps stay... and the same job gets typed in again and again.
None of that shows up on the schedule. It shows up as jobs going out late, and a workshop that still can't run for a fortnight without you.
Or pick one job and start fixing it this month.
START MY FREE TRIAL14 days. Full features. No credit card.
This sounds good. But getting 30 people onto another system sounds like a nightmare.
Fair enough. Maybe you've tried before, the team went back to the spreadsheets within a month, and it's sat there half used ever since.
The thing is, the last system probably failed because nobody helped you set it up. Someone sold you a login and left you to work the rest out on your own.
That's not how this goes. You start with one job, not the whole shop. Then real people help you bring everyone else across properly, and it won't take six months.
Guided implementation
8 hours with one of our team who does this every week, spent wherever you actually need the help.
Real people in Brisbane
A phone number that a person answers.
Twice-weekly drop-ins
Open sessions run by one of the founders. Anyone from your team can join and ask anything.
No lock-in, your data is yours
Month to month. If you ever want your data out, you take it with you.
Start with one job. We'll help with the rest.
START MY FREE TRIAL14 days. Full features. No credit card.