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If you work in accounts or admin for a fabrication business, you clicked for a reason.

Why am I always chasing everyone just to do my job?

You spend half your day chasing information that should already be there — then somehow you’re still expected to have the numbers right. WorkGuru connects the job from quote through to costs, purchasing, timesheets and invoicing, so you’re not rebuilding the story of the job after it’s finished.

Less chasing. Fewer surprises. Cleaner job costs.

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Management expects clean numbers from someone working with dirty information

Nobody hands you a tidy job file — you get a verbal instruction, a photo of a docket, a text about material that turned up unannounced. By the time it reaches you, it’s already late, vague, or unbillable, and the numbers still have to close.

That’s not a “you” problem. That’s a job-data problem. And it’s fixable.

Sound familiar?

  • “Where’s the PO?”
  • “Have you entered your hours?”
  • “Can I invoice this job yet?”
  • “Who ordered this material?”
  • “Was that extra work actually approved?”

And somehow, it all becomes your problem.

The job’s been through quoting, purchasing, the workshop and maybe even install — but when something’s missing, you’re the one expected to find it.

None of that was ever actually yours to fix. It just lands on your desk anyway.

What’s in it for you?

✓

Get the boss off your back.

Have the answer before they ask where the numbers are.

✓

Stop chasing grown adults.

Timesheets, POs, job info — less “just following up again…”

✓

Actually invoice the bloody job.

Stop waiting around for missing information.

✓

No more “quick question” at 4:55pm.

Job information is there without another hunt.

✓

Make month-end less shit.

Less digging. Less reconciling. Less spreadsheet archaeology.

✓

Stop being the office Google.

Everyone can find the job information without asking you.

✓

Leave work at work.

Fewer late messages asking “Do you know where that PO is?”

That’s why we built WorkGuru

Because your job shouldn’t be chasing everyone else to do theirs. WorkGuru gives your whole fabrication business one place to keep jobs, POs, timesheets, materials, approvals and invoices connected — so instead of spending your day asking “Where’s the PO?”, “Have you done your timesheet?” or “What was this material for?”, you can open the job and actually get on with your work.

Stop being the office detective

No more digging through emails, chasing paperwork around the workshop, or messaging someone for the third time because you still don’t know what they bought.

POs are linked to jobs. Timesheets go straight against the work. Materials and costs stay connected to where they belong.

You spend less time chasing. Less time fixing. And a lot less time wondering what the hell happened on a job.

Fabrication business admin person at her desk, with WorkGuru's Purchase Orders screen open on screen

Invoice it without the interrogation

You shouldn’t need to question half the workshop just to work out whether a job is ready to invoice.

WorkGuru keeps the hours, costs, variations and approvals against the job as the work happens.

So when it’s time to invoice, you’re not piecing together three weeks of emails, texts, paperwork and someone’s memory. Open the job. See what happened. Invoice it. Move on.

WorkGuru Create Invoice screen showing labour, materials, variations and approvals ready to invoice

Real teams already running this way

Found an unprofitable contract — and fixed it
“Once we put everything into WorkGuru, we could see exactly what we were spending versus earning on a job. That let us go back to the customer and say the price has to go up.”
Nick Mazzella
Nick Mazzella
Administrator · Frontline Trays & Trailers
Fixed the inventory blind spot
“Before we had WorkGuru, we grappled with the limitations of our fragmented systems, where the absence of comprehensive inventory control was acutely felt. The support and guidance from WorkGuru has been crucial in helping us navigate challenges effectively.”
Natalie Newman
Natalie Newman
Belco Custom Trailers
100% boost in throughput. Doubled cash flow.
“I feel like it’s probably stopped me from putting an extra two or three people on in the office.”
Arron MacCue
Arron MacCue
Director · FWR

And it runs the rest of the job too

Clean job costs are what you came for. What you get is the whole workflow in one system, so there’s nothing left to reconcile between four different places.

The lead becomes the quote. The quote becomes the job. The job carries its own materials, labour, purchase orders, files and notes, and when you invoice it, it lands in Xero or MYOB without anyone typing it twice.

Invoicing Job costing Purchase orders Xero and MYOB Time sheets, app and kiosk Quoting and templates Inventory and stock Scheduling and Gantt Leads and CRM Assets and servicing Custom reports Your own document templates

And in a few months

Month-end stops being a fire drill. The numbers are already reconciled, because they were captured on the job, not rebuilt afterwards.

You’re not the one everyone blames for a report that was wrong because the underlying data never reached you in time.

Invoices go out complete the first time — extra work included, nothing missed.

You stop being the last stop for information that should’ve arrived clean.

Or it stays exactly like this

Which works, right up until it doesn’t. The order book gets busier, the paperwork gets messier, and you’re still the one holding it all together with phone calls and follow-ups.

Change orders keep slipping past invoicing. Hours keep arriving late or not at all. Job costs keep getting “sorted out” after the job’s already closed, when it’s too late to fix anything. And you’re still the one who has to explain the numbers, even though the mess was never yours to begin with.

The last system failed because nobody helped you set it up

It won’t take six months. The process is simple, and you get real people (not AI) helping you set it up properly.

Guided implementation

Hours with one of our team who does this every week, spent wherever you actually need the help.

Real people in Brisbane

A phone number that a person answers, plus email, chat and a full support portal.

Twice-weekly drop-ins

Open sessions run by one of the founders. Anyone from your team can join and ask anything.

No lock-in, your data is yours

Month to month. If you ever want your data out, you take it with you.

Need someone else to sign off?

You’re probably not the one who approves new software — but you’re the one who knows exactly why it’s needed. Forward this to whoever holds the budget:

“We’re losing time every month because job information — POs, hours, approvals — lives in five different places instead of one. WorkGuru puts it all against the job automatically, so invoicing and month-end stop depending on chasing people down.”

And it’s not just you who benefits — here’s what changes for everyone else in the business:

Owner / Director

Sees true margin across every job, without waiting for month-end to find out.

 Operations Manager

Catches a job going over budget while there’s still time to fix it.

 Project Manager

Real-time budget vs. actual on every job, not just at close-out.

 Plant / Production Manager

Knows what’s on the floor and what’s next, without walking the shop to check.

 Sales

Quotes turn straight into jobs — nothing re-typed, nothing lost between the sale and the shop.

 Customer Care

Answers “where’s my job at” on the first call, without chasing the workshop for an answer.

 Accounts / Admin (you)

Job data arrives clean, because it was captured at the source — not rebuilt after the fact.

 Estimator / Quoting

Quotes pull real cost history instead of guesswork, so nothing’s underquoted before it starts.

 Warehouse / Stores

Knows what’s in stock and what’s already allocated to a job, without walking the shelves to check.

A free trial is the easiest way to show them, not just tell them.