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If you work in accounts or admin for a fabrication business, you clicked for a reason.

Are You The Fabrication Business’s Human Database?

Someone needs a PO? They ask you. Can’t find a supplier invoice? You. Job hasn’t been invoiced? You. Timesheets don’t add up? You. Management wants to know what the job actually cost? Yep. You again. When all the important job information lives across spreadsheets, inboxes, paperwork and people’s heads, accounts and admin become the system holding everything together.

Stop being the system.

START YOUR FREE 14-DAY TRIAL

This isn’t an accounts problem. It’s a job information problem.

Jobs finish, but you still can’t invoice them, because you’re waiting on timesheets, costs or approvals. Supplier invoices show up with nowhere obvious to go, so you’re matching POs and job numbers by hand. Management wants accurate costs right now, and you’re still waiting on three different people.

That’s not you failing at your job. That’s the job’s information never being in one place to begin with. And it’s fixable.

Sound familiar?

  • “Where’s the PO?”
  • “Did that supplier invoice come in?”
  • “Who ordered the steel?”
  • “Has Dave submitted his timesheet?”
  • “Can we invoice this job yet?”

Somehow, everyone’s problem becomes your problem.

The answer could be in an email, a spreadsheet, a folder, a piece of paper, someone’s phone, or sitting in someone’s head on the workshop floor.

So you chase. You check. You message. You follow up. And eventually, you piece everything together — then you get to do your actual job.

What’s in it for you?

✓

Stop being the office search engine.

Everyone can find what they need without asking you first.

✓

No more digging through three spreadsheets.

The answer is already attached to the job.

✓

Get management off your back about job costs.

See what a job actually cost without chasing three people.

✓

Stop reconstructing hours after the fact.

Timesheets stay against the job as the work happens.

✓

Match supplier invoices without the guesswork.

POs and invoices already sit against the right job.

✓

Invoice the moment it’s actually ready.

No more waiting on someone else’s missing information.

✓

Get some sanity back.

You’re there to do your job, not remember everyone else’s.

That’s why we built WorkGuru

Because you shouldn’t have to be the system holding the whole business together. WorkGuru keeps the information your team needs attached to the job — from quoting and purchasing through to timesheets, costs and invoicing. So instead of chasing everyone for answers, the answers are already there.

Purchase orders that don’t need a search party

See what’s been ordered, who it’s from and which job it belongs to, without hunting through emails or asking around.

Job costs sit against the job too — labour, materials, purchases — giving you a clearer picture of what it actually cost, not just what it was quoted.

Fabrication business admin person at her desk, with WorkGuru's Purchase Orders screen open on screen

Invoicing that doesn’t need detective work

Timesheets stay against the job, so you’re not trying to reconstruct hours after the work’s already finished.

Completed work moves toward invoicing with the information already there, instead of the usual detective work.

WorkGuru Create Invoice screen showing labour, materials, variations and approvals ready to invoice

Real teams already running this way

Anyone could step into this role, easily
“I’m always thinking about how easy it would be for someone new to step into my role if needed. WorkGuru makes that possible by keeping everything in one place, designed to make tasks faster. The easy-to-use support site made all the difference. Whenever I need help, it’s right there.”
Miriam Hewson
Miriam Hewson
Accounts & Development Lead · Top Gear Rotorua
From gut feel to real data
“We’ve gone from ‘gut feel’ to real data. I can open a job and see how we track materials, time, and the lot. That’s a game-changer. We were constantly cross-referencing spreadsheets, emails, and drawings.”
Rob Elstone
Rob Elstone
Owner · Controlworx
Full visibility into every project detail
“With WorkGuru, we have access to every aspect of our projects — that level of detail and control is crucial for delivering exceptional service to our clients.”
Theo Tham
Theo Tham
Associate · Cossill & Webley

And it runs the rest of the job too

Clean job costs are what you came for. What you get is the whole workflow in one system, so there’s nothing left to reconcile between four different places.

The lead becomes the quote. The quote becomes the job. The job carries its own materials, labour, purchase orders, files and notes, and when you invoice it, it lands in Xero or MYOB without anyone typing it twice.

Invoicing Job costing Purchase orders Xero and MYOB Time sheets, app and kiosk Quoting and templates Inventory and stock Scheduling and Gantt Leads and CRM Assets and servicing Custom reports Your own document templates

And in a few months

You open a job and just see what you need — no searching three spreadsheets, no digging through old email chains.

Supplier invoices match up on the first try, because everything’s already tied to the job.

Management gets accurate job costs without you chasing three different people.

You stop being the one everyone has to ask, and start actually getting your own job done.

Or it stays exactly like this

Which works, right up until the business outgrows what one person can hold in their head. Jobs keep finishing without being invoiced. Supplier invoices keep turning up with nowhere obvious to go.

Month-end keeps meaning cleaning up everything the workshop already moved on from. And you’re still the one everyone asks first, even though none of it was ever supposed to live in your head alone.

The last system failed because nobody helped you set it up

It won’t take six months to stop being the human database. The process is simple, and you get real people (not AI) helping you set it up properly.

Guided implementation

Hours with one of our team who does this every week, spent wherever you actually need the help.

Real people in Brisbane

A phone number that a person answers, plus email, chat and a full support portal.

Twice-weekly drop-ins

Open sessions run by one of the founders. Anyone from your team can join and ask anything.

No lock-in, your data is yours

Month to month. If you ever want your data out, you take it with you.

Need someone else to sign off?

You’re probably not the one who approves new software — but you’re the one who knows exactly why it’s needed. Forward this to whoever holds the budget:

“We’re relying on one person to hold the whole business together in her head — POs, invoices, timesheets, job costs. WorkGuru keeps all of it attached to the job automatically, so the answer doesn’t depend on asking her first.”

And it’s not just you who benefits — here’s what changes for everyone else in the business:

Owner / Director

Sees true margin across every job, without waiting for month-end to find out.

 Operations Manager

Catches a job going over budget while there’s still time to fix it.

 Project Manager

Real-time budget vs. actual on every job, not just at close-out.

 Plant / Production Manager

Knows what’s on the floor and what’s next, without walking the shop to check.

 Sales

Quotes turn straight into jobs — nothing re-typed, nothing lost between the sale and the shop.

 Customer Care

Answers “where’s my job at” on the first call, without chasing the workshop for an answer.

 Accounts / Admin (you)

Job data arrives clean, because it was captured at the source — not rebuilt after the fact.

 Estimator / Quoting

Quotes pull real cost history instead of guesswork, so nothing’s underquoted before it starts.

 Warehouse / Stores

Knows what’s in stock and what’s already allocated to a job, without walking the shelves to check.

A free trial is the easiest way to show them, not just tell them.