Here’s the system fast-growing fabrication companies are using to maximise profit on every job
Most fab shops only find out a job’s costs blew out after it’s invoiced. The fast-growing ones can see hours and materials tracking against the quote while the job’s still on the floor.
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Trusted by fabrication, engineering and manufacturing businesses across Australia and New Zealand
Growing a fab shop is hard. It’s even harder when you can’t see where the money’s going.
The work’s coming in, but somehow there’s not much more left over at the end of the year.
Margins get eaten
Extra hours and steel creep into the job and you don’t find out until it’s invoiced. By then it’s too late to do anything about it.
Quotes take too long
Every quote gets built from an old spreadsheet. By the time it goes out, they’ve given the job to someone else.
Customers chase you
They ring asking where their job’s at and you have to say you’ll find out. That’s not how you want to be known.
Fires all day
You spend the day chasing answers instead of running the business. The day’s gone and nothing on your list got done.
So what are the fast-growing ones doing differently?
They run every job through one system, from the first quote to the final invoice. Here’s what that changes.
You see a job going over while you can still fix it
Hours, materials and purchase orders land against the job as they happen, so nothing sneaks up on you.
Quotes go out the same day, priced right
Quote from templates and the real costs of jobs you’ve already done. No more starting from scratch.
You’ve got the answer before they finish asking
Every job’s stage and due date is on one screen, so you become the shop that’s easy to deal with.
Problems show up early, not on delivery day
You deal with things on your own terms and get back to running the business instead of chasing it.
From quote to invoice, your jobs stay visible.
Three steps. No spreadsheets, no double entry.
1
Create the job
Quote the work, plan resources and set expected costs.
2
Track progress
Labour, materials, purchasing and production flow into the job.
3
Invoice with confidence
See actual costs, margin and job performance in real time.
15 hours of admin saved every week
“WorkGuru ticked that box better than anything else we considered.”
Eamon Garton
Operations Manager · Arcwell
2–3 days saved every month on invoicing
“The flexibility of the app has been a huge benefit. It lets us direct work more efficiently and empowers people to do more.”
Mark Twomey
CEO · Watershed Group NZ
Quoting time cut in half
“With WorkGuru, we can track everything—time, costs, purchases—all in one place. It’s easy to see where we stand on any project at a glance.”
Martin Hrncir
Managing Director · Weldingmen
100% boost in throughput. Doubled cash flow.
“I feel like it’s probably stopped me from putting an extra two or three people on in the office.”
Arron MacCue
Director · FWR
Discovered their contract work was not very profitable
“We’ve had a couple of contract jobs where, once we’ve put everything into WorkGuru, we’ve gone, ‘okay, this is how much we’re actually spending on this. We’re doing all this effort and we’re only making this.’ So we were able to turn around and go back to a couple of our contract customers and go, ‘alright, this price has to go up.’”
Nick Mazzella
Administrator · Frontline Trays & Trailers
The system scales easily as the business grows
“The purchasing and coordination of materials, then going straight into invoicing, is really fluid. It links in the background with Xero and makes it simple for us to process.”
Luke Thomson
Group General Manager · LVX Global
Keeps working with the systems you already run.
WorkGuru runs the job side and syncs the numbers across. You don’t change your accounting, and you don’t enter anything twice.
Xero
MYOB
QuickBooks
NetSuite
Business Central
Employment Hero
HubSpot
Shopify
Nothing to lose by having a look.
14 days free, with no credit card
Month to month — cancel anytime
Your data is yours, and exportable
Set up with you, not handed to you
Frequently asked questions
Will this replace Xero?
No. WorkGuru handles the job side — quoting, scheduling, timesheets, purchasing and job costs — and syncs with Xero for your accounting. You keep the system you already use.
How hard is it to get started?
We set it up with you using your own jobs and process, and run twice-weekly drop-in sessions while you find your feet. Most workshops are running live jobs within a few weeks.
What does it cost?
Pricing is per user with optional modules, so you only pay for what you use. See the pricing page for current rates.
Is this only for fabrication businesses?
No. It’s built for project-based workshops generally — fabrication, engineering, manufacturing, machining, joinery and similar. If you run jobs with labour, materials and a due date, it fits.
Our jobs change once they hit the floor. Does that break the costing?
No. Variations and extra work are recorded against the job as they happen, so the costs stay accurate and you can see the difference between what you quoted and what it actually took.
What if we already use MYOB or QuickBooks, not Xero?
All three are supported, along with NetSuite and Business Central. WorkGuru pushes invoices and purchase costs across so the job side and the accounting side agree, without anyone entering it twice.
Can I try it without a credit card?
Yes. The 14-day trial gives you full access with no credit card and no lock-in contract.
See what’s really happening on your jobs.
Start your free trial today and see how WorkGuru works with the way you already run jobs.
14 days free. No credit card required.