Book a demo
Start free trial

If you work in accounts or admin for a fabrication business, you clicked for a reason.

Does Month-End Feel Like Rebuilding Every Job From Scratch?

Spreadsheet open. Accounting system open. Supplier invoices open. Emails open. And you’re still trying to figure out what actually happened on the job. For accounts teams in fabrication, month-end shouldn’t mean manually stitching together labour, materials, purchases and invoices just to work out whether a job made money. WorkGuru keeps operational job data together as the work happens, so when it’s time to reconcile, you’re not starting from a pile of missing information.

Make month-end boring again.

TRY WORKGURU FREE FOR 14 DAYS

This isn’t a month-end problem. It’s a job information problem.

The workshop’s already moved on to the next job, but you’re still chasing hours, costs, POs and approvals so the numbers can finally make sense — while management wants clean job costs from information scattered across systems, paperwork and people’s heads.

That’s not you being bad at month-end. That’s the job’s information never being captured in one place to begin with. And it’s fixable.

Sound familiar?

  • “Can I invoice this job yet?”
  • “Can you send me the PO for Job #184?”
  • “Can you see if the variation has been approved?”
  • “Tom still hasn’t submitted Friday’s timesheet.”

And you’re still trying to figure out what actually happened on the job.

The workshop’s already moved on to the next job. You’re still chasing hours, costs, POs and approvals just so the numbers can finally make sense.

None of that was ever supposed to be rebuilt from scratch every month. It just always seems to end up that way.

What’s in it for you?

✓

Less chasing.

Hours, costs and POs are already there when you need them.

✓

Fewer “quick questions.”

The answer’s on the job, not in someone’s head.

✓

Cleaner job costs.

Labour, materials and purchases sit against the job as it happens.

✓

Faster reconciliation.

Month-end stops meaning rebuilding every job from scratch.

✓

More confidence when management asks.

You’ve got the answer before they’ve finished the question.

✓

Stop starting from a pile of missing information.

Job data’s already there when you sit down to reconcile.

✓

Get your actual month back.

Less time stitching together spreadsheets, more time on your job.

That’s why we built WorkGuru

Because month-end shouldn’t mean manually stitching together labour, materials, purchases and invoices just to work out whether a job made money. WorkGuru keeps operational job data together as the work happens — one clean job view instead of four open tabs — so when it’s time to reconcile, you’re not starting from scratch.

One clean job view, not four open tabs

Labour, materials, purchases and variations all sit against the job as the work happens, not scattered across spreadsheets, emails and supplier invoices.

By the time you sit down to reconcile, the story of the job is already written — you’re just reading it.

Fabrication business admin person at her desk, with WorkGuru's Purchase Orders screen open on screen

Reconcile the job, not rebuild it

See what a job actually cost and whether it’s ready to invoice, without stitching it together from four different places.

Month-end becomes checking the numbers, not chasing them.

WorkGuru Create Invoice screen showing labour, materials, variations and approvals ready to invoice

Real teams already running this way

Every project component accounted for
“We put off trialling software because none could adequately track time and stock — until we found WorkGuru. It’s now much easier to ensure that every project component is accounted for, substantially decreasing our costs and improving profitability.”
Glen Carrigan
Glen Carrigan
Owner · Border Fabrication
15 hours of admin saved every week
“WorkGuru ticked that box better than anything else we considered.”
Eamon Garton
Eamon Garton
Operations Manager · Arcwell
Tracking hours to guarantee the guarantee
“We were constantly battling with the lag in information, which made it difficult to respond to client needs promptly. WorkGuru helps us track hours against stock life so we can stand behind our guarantees.”
Craig Christensen
Craig Christensen
Craven Industries

And it runs the rest of the job too

Clean job costs are what you came for. What you get is the whole workflow in one system, so there’s nothing left to reconcile between four different places.

The lead becomes the quote. The quote becomes the job. The job carries its own materials, labour, purchase orders, files and notes, and when you invoice it, it lands in Xero or MYOB without anyone typing it twice.

Invoicing Job costing Purchase orders Xero and MYOB Time sheets, app and kiosk Quoting and templates Inventory and stock Scheduling and Gantt Leads and CRM Assets and servicing Custom reports Your own document templates

And in a few months

Month-end stops being a reconstruction project — the numbers are already there, not something you rebuild from scratch.

You’re not stitching together four different systems just to answer one question.

You’ve got a straight answer for management before they’ve finished asking.

You get your actual month back — less chasing, more doing your job.

Or it stays exactly like this

Which works, right up until month-end keeps eating the same two days it always does. Spreadsheet, accounting system, supplier invoices, emails — the same four tabs open, every single month.

And you’re still the one rebuilding what happened on every job, long after the workshop’s already moved on to the next one.

The last system failed because nobody helped you set it up

It won’t take six months to stop rebuilding month-end from scratch. The process is simple, and you get real people (not AI) helping you set it up properly.

Guided implementation

Hours with one of our team who does this every week, spent wherever you actually need the help.

Real people in Brisbane

A phone number that a person answers, plus email, chat and a full support portal.

Twice-weekly drop-ins

Open sessions run by one of the founders. Anyone from your team can join and ask anything.

No lock-in, your data is yours

Month to month. If you ever want your data out, you take it with you.

Need someone else to sign off?

You’re probably not the one who approves new software — but you’re the one who knows exactly why it’s needed. Forward this to whoever holds the budget:

“Month-end takes us days because we’re rebuilding every job from scratch — labour, materials, purchases, invoices, all pieced together after the fact. WorkGuru keeps it against the job as it happens, so reconciling is checking the numbers, not hunting for them.”

And it’s not just you who benefits — here’s what changes for everyone else in the business:

Owner / Director

Sees true margin across every job, without waiting for month-end to find out.

 Operations Manager

Catches a job going over budget while there’s still time to fix it.

 Project Manager

Real-time budget vs. actual on every job, not just at close-out.

 Plant / Production Manager

Knows what’s on the floor and what’s next, without walking the shop to check.

 Sales

Quotes turn straight into jobs — nothing re-typed, nothing lost between the sale and the shop.

 Customer Care

Answers “where’s my job at” on the first call, without chasing the workshop for an answer.

 Accounts / Admin (you)

Job data arrives clean, because it was captured at the source — not rebuilt after the fact.

 Estimator / Quoting

Quotes pull real cost history instead of guesswork, so nothing’s underquoted before it starts.

 Warehouse / Stores

Knows what’s in stock and what’s already allocated to a job, without walking the shelves to check.

A free trial is the easiest way to show them, not just tell them.