If you work in accounts or admin for a fabrication business, you clicked for a reason.
Job Finished. Still Can’t Invoice It?
The fabrication is done. But you’re still waiting on timesheets, still checking material costs, still looking for a missing PO, still trying to work out whether that extra work was actually approved. WorkGuru keeps the information attached to the job as it happens, giving accounts what they need to get invoices out without the detective work afterwards.
Get invoices moving sooner.
TRY WORKGURU FREE FOR 14 DAYSThat’s not an invoicing problem. It’s a job visibility problem.
The fabrication’s done. But invoicing is stuck behind a timesheet that hasn’t been entered, a material cost you can’t confirm, a PO you can’t find, or an approval nobody’s confirmed happened.
That’s not something you failed to do. That’s information that was never visible to begin with. And it’s fixable.
Sound familiar?
- “Still waiting on timesheets.”
- “Still checking material costs.”
- “Still looking for a missing PO.”
- “Still trying to work out whether that extra work was actually approved.”
And somehow, the job still can’t be invoiced.
So a finished job sits there waiting to be invoiced while you piece everything together.
None of that was ever actually yours to chase down. It just stands between the job and getting paid.
What’s in it for you?
Invoice the second the job’s actually done.
No more waiting on someone else’s paperwork to catch up.
Stop chasing timesheets to close a job.
Hours are there when you need them, not three days later.
Know material costs without hunting the workshop.
Costs are attached to the job as they happen, not after.
Find the PO without a scavenger hunt.
Every PO lives against its job automatically.
Get a straight answer on approvals.
Extra work is logged against the job, not left to memory.
Get invoices out the same week, not the same month.
Nothing sits waiting on information that was never visible.
Stop being blamed for a job that’s just sitting there.
The delay was never actually on you.
That’s why we built WorkGuru
Because a finished job should be an invoiced job. WorkGuru keeps timesheets, material costs, purchase orders and approvals attached to the job as it happens — so by the time it’s finished, everything accounts needs to invoice it is already there, not something you have to go find.
Every cost is already attached to the job
A PO gets raised against the job, not a loose reference number you have to track down later. Material costs land against the job the moment they’re logged.
Timesheets go straight against the work. Variations and extra work get recorded as they happen, not left to memory.
By the time the job’s finished, you’re not chasing anyone to find out what was actually spent.
Invoice the moment the job’s actually done
You shouldn’t need to question half the workshop just to work out whether a finished job is actually ready to invoice.
WorkGuru keeps the hours, costs, variations and approvals against the job as the work happens.
So when the fabrication’s finished, invoicing isn’t a research project. Open the job. Everything’s already there. Send the invoice.
Real teams already running this way
“The flexibility of the app has been a huge benefit. It lets us direct work more efficiently and empowers people to do more.”
“The customisation features and easy-to-access customer support have been the best parts of working with WorkGuru. Its ease of use and simplicity in tracking and managing accounts payable and invoicing are user-friendly. We needed to centralise data and streamline our processes.”
“I feel like it’s probably stopped me from putting an extra two or three people on in the office.”
And it runs the rest of the job too
Clean job costs are what you came for. What you get is the whole workflow in one system, so there’s nothing left to reconcile between four different places.
The lead becomes the quote. The quote becomes the job. The job carries its own materials, labour, purchase orders, files and notes, and when you invoice it, it lands in Xero or MYOB without anyone typing it twice.
And in a few months
Finished jobs get invoiced the same week, not weeks later, because the information was never missing in the first place.
You’re not the one waiting on somebody else’s paperwork to close out a job that’s technically already done.
Invoices go out complete the first time — timesheets, materials, variations, all of it, nothing missed.
You stop being the reason a finished job doesn’t get paid for on time.
Or it stays exactly like this
Which works, right up until the backlog of finished-but-not-invoiced jobs starts costing you cash flow. The order book gets busier, and so does the pile of jobs sitting there waiting.
Timesheets keep trickling in late. POs keep going missing. Approvals stay stuck in someone’s head instead of the system. And you’re still the one holding up invoicing for jobs that were actually finished weeks ago, even though none of the missing information was ever yours to track down.
The last system failed because nobody helped you set it up
It won’t take six months. The process is simple, and you get real people (not AI) helping you set it up properly.
Guided implementation
Hours with one of our team who does this every week, spent wherever you actually need the help.
Real people in Brisbane
A phone number that a person answers, plus email, chat and a full support portal.
Twice-weekly drop-ins
Open sessions run by one of the founders. Anyone from your team can join and ask anything.
No lock-in, your data is yours
Month to month. If you ever want your data out, you take it with you.
Need someone else to sign off?
You’re probably not the one who approves new software — but you’re the one who knows exactly why it’s needed. Forward this to whoever holds the budget:
“We’re sitting on finished jobs we can’t invoice, because timesheets, POs and approvals are scattered instead of attached to the job. WorkGuru keeps it all against the job automatically, so invoicing doesn’t wait on hunting down information after the fact.”
And it’s not just you who benefits — here’s what changes for everyone else in the business:
Sees true margin across every job, without waiting for month-end to find out.
Operations ManagerCatches a job going over budget while there’s still time to fix it.
Project ManagerReal-time budget vs. actual on every job, not just at close-out.
Plant / Production ManagerKnows what’s on the floor and what’s next, without walking the shop to check.
SalesQuotes turn straight into jobs — nothing re-typed, nothing lost between the sale and the shop.
Customer CareAnswers “where’s my job at” on the first call, without chasing the workshop for an answer.
Accounts / Admin (you)Job data arrives clean, because it was captured at the source — not rebuilt after the fact.
Estimator / QuotingQuotes pull real cost history instead of guesswork, so nothing’s underquoted before it starts.
Warehouse / StoresKnows what’s in stock and what’s already allocated to a job, without walking the shelves to check.
A free trial is the easiest way to show them, not just tell them.
FOR ACCOUNTS & ADMIN IN FABRICATION
Ready To Get Invoices Moving?
Then let’s get them moving. WorkGuru keeps timesheets, material costs, POs and approvals attached to the job as it happens — so by the time a job’s finished, invoicing isn’t a hunt, it’s a formality. Job visibility, not detective work.
- 8,000+ users across fabrication and manufacturing already invoice this way
- Built specifically for fabrication and manufacturing workshops, not a generic project tool
- No lock-in — month to month, and your data leaves with you if you ever do
- Real support from real people, not a chatbot or a ticket queue
Create an account for free now
No credit card required. 14-day free trial. Full access to every feature.