RUN A FABRICATION, ENGINEERING, OR MANUFACTURING BUSINESS?
STOP COST BLOWOUTS FROM HAPPENING ON YOUR JOBS
You win the job. You do the work. Then you find out it cost more than you quoted. Hours didn’t get tracked, extras didn’t get charged, and by the time you see the numbers, the money’s gone.
14 days free. No credit card required.
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14 days free. No credit card. Cancel anytime.
Trusted by fabrication, engineering and manufacturing businesses across Australia and New Zealand
When your numbers are spread across different places, small leaks turn into big losses.
Hours go missing
The team works the hours, but they never get put against the job.
Extras don’t get charged
Changes get made on the floor, and nobody bills for them.
Jobs lose money without you knowing
It looked like a good job. Then you see the final numbers.
Quotes are a guess
Without real costs from past jobs, you’re pricing blind.
See what every job is costing you. While it’s still running.
Track quoted vs actual on labour, materials and purchase orders for every job, so you see blowouts as they happen.
Track every hour
Time goes straight against the job, not into a spreadsheet.
Catch costs early
See when a job is heading over budget before it’s too late.
Charge for every extra
Log changes as they happen so they end up on the invoice.
Quote better next time
Use real costs from past jobs to price the next one right.
From quote to invoice, your jobs stay visible.
Three steps. No spreadsheets, no double entry.
1
Create the job
Quote the work, plan resources and set expected costs.
2
Track progress
Labour, materials, purchasing and production flow into the job.
3
Invoice with confidence
See actual costs, margin and job performance in real time.
15 hours of admin saved every week
“WorkGuru ticked that box better than anything else we considered.”
Eamon Garton
Operations Manager · Arcwell
2–3 days saved every month on invoicing
“The flexibility of the app has been a huge benefit. It lets us direct work more efficiently and empowers people to do more.”
Mark Twomey
CEO · Watershed Group NZ
Quoting time cut in half
“With WorkGuru, we can track everything—time, costs, purchases—all in one place. It’s easy to see where we stand on any project at a glance.”
Martin Hrncir
Managing Director · Weldingmen
100% boost in throughput. Doubled cash flow.
“I feel like it’s probably stopped me from putting an extra two or three people on in the office.”
Arron MacCue
Director · FWR
Discovered their contract work was not very profitable
“We’ve had a couple of contract jobs where, once we’ve put everything into WorkGuru, we’ve gone, ‘okay, this is how much we’re actually spending on this. We’re doing all this effort and we’re only making this.’ So we were able to turn around and go back to a couple of our contract customers and go, ‘alright, this price has to go up.’”
Nick Mazzella
Administrator · Frontline Trays & Trailers
The system scales easily as the business grows
“The purchasing and coordination of materials, then going straight into invoicing, is really fluid. It links in the background with Xero and makes it simple for us to process.”
Luke Thomson
Group General Manager · LVX Global
Spreadsheets VS WorkGuru
Spreadsheets and a whiteboard
- You ring the floor, or walk out and ask, to find out where a job is up to.
- Quotes get built from the last job’s spreadsheet and a bit of hope.
- Dockets come in on paper and get retyped on Friday afternoon.
- Supplier invoices land weeks later and blow up a margin you’d already banked.
- You work out whether a job made money after it’s invoiced. Sometimes.
- Month end takes days of reconciling between systems.
WorkGuru
- Open the job. Status, hours and costs are current.
- Quote from templates and the real costs of jobs you’ve already done.
- Time is logged against the job as the work happens.
- Purchase orders sit against the job from the day they’re raised.
- Job margin is visible while there’s still time to do something about it.
- Job costs are already reconciled and sync straight to your accounting.
Built for job shops. Not for everyone.
WorkGuru fits best when this sounds like your business.
- You run project work — jobs with labour, materials and a due date.
- You’ve got a team on the tools, not just yourself and a ute.
- You’re in fabrication, engineering, manufacturing, machining, joinery or industrial services.
- You already run Xero, MYOB or QuickBooks and you want to keep it.
Keeps working with the systems you already run.
WorkGuru runs the job side and syncs the numbers across. You don’t change your accounting, and you don’t enter anything twice.
Xero
MYOB
QuickBooks
NetSuite
Business Central
Employment Hero
HubSpot
Shopify
Built for workshop businesses. Not a generic ERP.
WorkGuru is built for fabrication, engineering and manufacturing businesses that need practical tools, not enterprise complexity. And we’re here, not overseas.
Guided implementation
We set it up with you, using your jobs and your process.
Real people in Brisbane
Support in your timezone, from people who know workshops.
Twice-weekly drop-ins
Open sessions to ask questions while you’re getting going.
No lock-in
Your data is yours. Month to month, cancel anytime.
Nothing to lose by having a look.
14 days free, with no credit card
Month to month — cancel anytime
Your data is yours, and exportable
Set up with you, not handed to you
Frequently asked questions
Will this replace Xero?
No. WorkGuru handles the job side — quoting, scheduling, timesheets, purchasing and job costs — and syncs with Xero for your accounting. You keep the system you already use.
How hard is it to get started?
We set it up with you using your own jobs and process, and run twice-weekly drop-in sessions while you find your feet. Most workshops are running live jobs within a few weeks.
What does it cost?
Pricing is per user with optional modules, so you only pay for what you use. See the pricing page for current rates.
Is this only for fabrication businesses?
No. It’s built for project-based workshops generally — fabrication, engineering, manufacturing, machining, joinery and similar. If you run jobs with labour, materials and a due date, it fits.
Our jobs change once they hit the floor. Does that break the costing?
No. Variations and extra work are recorded against the job as they happen, so the costs stay accurate and you can see the difference between what you quoted and what it actually took.
What if we already use MYOB or QuickBooks, not Xero?
All three are supported, along with NetSuite and Business Central. WorkGuru pushes invoices and purchase costs across so the job side and the accounting side agree, without anyone entering it twice.
Can I try it without a credit card?
Yes. The 14-day trial gives you full access with no credit card and no lock-in contract.
See what’s really happening on your jobs.
Start your free trial today and see how WorkGuru works with the way you already run jobs.
14 days free. No credit card required.