Making the leap to a new project management system can be really daunting. It can mean an extra expense, and if you haven’t seen the benefits before it can be hard to be sure if it’s worth it. It can be easy to fall into the trap of wondering if now is the right time, or if it’s better to delay the decision to later.
Being too busy to think about it right now is a common objection we hear. While there absolutely can be solid reasons to put of investing in project management, it can also be tempting to push it back because it's a lot to think about.
If you’re umming and erring about when is the right time to make the move to the right software, here are a few factors that might help you decide.
The sooner you start, the sooner the benefits
It sounds obvious, but it’s a really key consideration. For example, a good project management system can help you save hours of admin time on your projects so if you’re putting off trialling or moving to a new platform because you’re busy you could be missing out on a solution to your problem.
Ideally, you’ll want to keep busy in your business, and if you’re in a growth period, you can use a project management system to facilitate and support that growth.
Are you looking for an option that will work in the future?
There are a lot of options out there, and your industry, business processes and size will all impact which option will be the right fit for you. A good option will scale with your business and help you get your business to where you want to be.
Assess your options and think about where your business will realistically be in three or five years. If you can get an option now that will still be helping you in the future, then it might be worth going for.
Engrain in your culture
If you’re getting new people on board and building up your team, it might be a good idea to get your systems in order before you get them on the payroll. Installing a new system can mean a change of processes and disruption for your team. Rather than making new staff learn how to do things twice, it can be beneficial to get your new processes established before they start.
If new staff learn your new processes, it can also help you engrain them into your businesses culture. Staff tend to be more resistant to change than you’d imagine, so having internal advocates for your new processes will help integrate those new ways of doing things with the larger team.
If not now, when?
It’s all when and good putting change off, but when will it be on the top of your to-do list? If you’ve identified that you need a new system then putting the time in to implement the right option will likely be a positive change for your business.
If you just aren't able to focus on it right now, but you know it's something your business needs, then be sure to put a new date in stone to follow up. Don’t let change that could revolutionize your business fall onto the back burner. Whether it's scheduling a follow-up call in your calendar, or assigning a member of your team to head up the project, keep it on the to-do list.
If you are looking to manage your profitability, productivity and projects better then you’ve come to the right place. We’d love to have a chat about your business and goals and, with a free hands-on demo of WorkGuru, see how we can help your business.
Get more control of your projects, stock and profitability with WorkGuru.